Receptionist Phoenix, AZ

Receptionist

We are looking for a receptionist to support daily front office operations and create a welcoming, organized environment for employees, visitors, and business partners in Phoenix, Arizona. This long-term contract position is ideal for someone who enjoys balancing customer-facing responsibilities with administrative support and office coordination. The role offers the opportunity to contribute across mail handling, supply management, event support, and project-related documentation while helping the workplace run smoothly each day.

Responsibilities:

• Welcome guests, answer general inquiries, and provide courteous front desk support to ensure a positive experience for visitors and staff.
• Keep shared office spaces, including reception and break room areas, neat, stocked, and ready for daily use.
• Monitor inventory levels for workplace supplies and promotional materials, and coordinate replenishment as needed.
• Arrange meal orders for office gatherings and assist with planning internal celebrations and special events.
• Prepare birthday cards, support office decorating for employee recognition, and help organize small culture-building activities.
• Sort, distribute, and send mail, packages, and deliveries while maintaining shipping and postage equipment.
• Oversee incoming and outgoing shipment preparation and ensure packages are processed accurately and on time.
• Coordinate bid-related correspondence for multiple project leaders, tracking communications from initiation through completion.
• Provide administrative assistance to project coordination staff with work orders, purchase orders, and change documentation, and support additional assignments from leadership as needed.