Executive Administrative Assistant

Job Overview

Are you looking for a fast-paced law firm with real growth opportunities? Matt Fendon Law Group, a rapidly growing workers' compensation firm with a dynamic team, is seeking an Executive Assistant to support our CEO. This role is ideal for someone who is a fast learner, highly organized, and thrives in a collaborative environment.

The ideal candidate embodies our core values:
self-starter, humbly confident, grow or die, positive, and care for one another. If you want to work in an office that appreciates and rewards hard work and a can-do attitude, this is the place for you.

• Manage and organize the CEO's calendar, including scheduling and confirming meetings, and internal events
• Triage and prioritize the CEO's email inbox, draft responses when appropriate, and flag urgent matters
• Schedule in-person and virtual appointments, including coordination with clients, attorneys, vendors, and referral partners
• Coordinate events for the CEO and the Firm, including internal meetings, firm outings, CLEs, and community or marketing events
• Prepare and edit documents, presentations, and reports using Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Maintain task lists and follow-up systems to ensure the CEO's priorities and deadlines are consistently met
• Assist with travel arrangements (air, hotel, ground transportation) and itineraries for business trips
• Handle confidential information with discretion and maintain a high level of professionalism at all times
• Support the CEO with occasional non-firm personal or administrative tasks as needed
• Collaborate with team members and departments to streamline communication and workflows for the CEO
• Take initiative to identify and solve problems before they escape, bringing solutions—not just issues—to the table

• Minimum of 1 year of office or administrative experience (professional services or legal environment preferred but not required)
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to multi-task, prioritize, and manage time effectively in a fast-paced environment
• Strong written and verbal communication skills with a polished, professional demeanor
• High attention to detail and strong organizational skills
  
  Adaptable, resourceful, and comfortable with changing priorities and last-minute requests
• Demonstrated ability to work both independently and as part of a team
• High level of integrity and discretion when handling sensitive and confidential information

Matt Fendon Law Group practices exclusively in the unique field of workers' compensation. We are a rapidly growing law firm with a lot of talent and a strong emphasis on professional development. We believe in hard work in a rewarding atmosphere — one where your contributions are noticed, appreciated, and rewarded.

We are not just a law firm. We are a team that pushes each other to grow, supports one another, and shows up every day with a positive attitude. If you want to be part of something that is building toward something great, we invite you to apply.

Pay:
From $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location:

Hybrid remote in Phoenix, AZ 85012