Management Assistant II - Office Police Chief

About This Position

The Office of the Police Chief is seeking a Management Assistant II (MAII) to support high level legislative, administrative, and executive functions for the Phoenix Police Department. This position requires strong written and verbal communication skills, exceptional organization, sound judgment, and the ability to manage multiple complex priorities in a fast paced environment with minimal supervision. The MAII must be customer service oriented, highly motivated, and capable of meeting tight deadlines while maintaining accuracy and attention to detail.

• Manage full lifecycle of police-related Council Reports in Legistar, including drafting, formatting, routing, and documentation.
• Maintain electronic records, provide staff training/support, and liaise with the City Clerk's Office on workflows, templates, and system updates.
• Prepare and distribute weekly summaries of City Council agendas and archive related materials.

• Coordinate PSJ Subcommittee deadlines, draft/edit materials, prepare presentations and packets, and ensure accurate Legistar entry.
• Prepare the weekly Project Control Report and track all current/upcoming council items.

• Support benchmarking, sustainability, General Plan updates, program inventory, and annual departmental submissions.
• Assist with federal earmark submissions and provide logistical support for government relations travel.
• Manage assigned projects and special initiatives.

• Draft executive communications, talking points, memos, and letters; prepare meeting materials; maintain org charts and executive biographies.
• Ensure version control, use standardized templates, validate personnel data, and reference prior materials for consistency.
• Supervise assigned personnel and ensure seamless coverage of administrative functions

This position is scheduled in office five days per week at 100 W Washington St Phoenix, AZ 85003.

• Demonstrated leadership within a public safety or similarly high-complexity environment.
• Proven success identifying and implementing solutions of complex problems, especially through competing and changing priorities.
• Demonstrated critical-thinking and problem-solving skills.
• Exceptional relationship-building skills at all organizational levels and across diverse stakeholder groups.
• Effective communication and listening skills with the ability to appropriately delegate tasks.

Pay Range: $72,675 to $118,352 annually.

Hiring Range: $72,675 to $107,348 annually.

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
• Promotions occur when the last two digits of the pay grade increase.
• Demotions occur when the last two digits of the pay grade decrease.
• Lateral transfers occur when there is no change to the last two digits of the pay grade.
• When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit.

• Traditional pension with employer and employee contributions,  for more details:
  Pension Information.
• 401(a) and 457 plans with employer contributions.
• Choice of generous medical HMO, PPO, or HSA/HDHP plans.
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan.
• Wellness incentive of up to $720 annually.
• Dental, vision, and life insurance options.
• Employer paid long-term disability.
• Free Bus/light rail pass.
• Tuition reimbursement program up to $6,500 per year.
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days.
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period.
• Federal Student Loan Forgiveness offered through Savi.

• Three years of professional-level experience in research, finance or public administration
• Master's degree in business or public administration, or a related field
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Positions in the Police Department must meet the background standards that are appropriate to non-sworn positions. The general factors for disqualification are listed here.
• Some positions require the use of personal or City vehicles on City business. Individuals must be physically capable of operating the vehicles safely, possess a valid driver's license and have an acceptable driving record. Use of a personal vehicle for City business will be…