Public Records Specialist

Temporary Public Records Specialist

The Information Governance Department of Maricopa County is seeking a highly motivated, organized, and detail-oriented individual to fill the Temporary Public Records Specialist position. As a key member of our team, you will play a pivotal role in receiving, managing, organizing, responding, and facilitating the retrieval of public records, contributing to the foundation of accountable and responsible government. This role offers a unique opportunity to contribute to the enhancement of public records practices within our organization.

The Information Government Department of Maricopa County is dedicated to serving our constituents and community by upholding the principles of transparency, accountability, and accessibility. We believe in the importance of public information and are committed to maintaining the highest standards in public records management. Joining our team means becoming an integral part of an organization that values collaboration, innovation, and a commitment to excellence.

Proud to

Offer:

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our on-site center, Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 11.98% monthly contribution rate that includes a 100% employer match on Day 1
• Want to learn more about the County's Qualifying and Compensation Philosophy? Follow this link to learn more!

We Require:

• Three years responsible clerical and/or administrative experience
• High school diploma or GED
• A combination of post-secondary education and/or job-related experience may substitute for the minimum qualifications on a year-for-year basis.

We Also Value:

• Associate's degree
• Advanced proficiency with Microsoft Office (Word, Excel, Outlook)
• Experience in public records processing in accordance with AZ State Statutes
• Strong organizational and analytical skills with exceptional attention to detail
• Experience in researching and retrieving records in OnBase or other records management software
• Excellent written and verbal communication skills and the ability to collaborate across departments

Job Contributions:

• Receives and processes public record requests in a timely manner
• Reviews the requested documents to determine applicability and relevance to the request
• Collaborates with different departments to gather, organize, and maintain accurate records
• Ensures compliance with state and federal regulations regarding public records, including retention schedules and confidentiality requirements
• Communicates with departmental representatives to ensure the availability of requested records
• Maintains an up-to-date and organized electronic database of public record requests
• Implements and utilizes records management software to enhance efficiency
• Stays informed about changes in laws and regulations related to public records
• Ensures that public records practices align with legal requirements and standards
• Assists with providing training sessions to staff on public records management best practices
• Advises executive staff on high-profile issues related to public records requests
• Other Job Duties as assigned

Working Conditions:

• Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly
• Requires walking or standing to a significant degree
• Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions

Selection Procedure:

• Consideration will only be given to candidates who submit online applications
• Candidates will be contacted primarily through email and their Workday online application profile
• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact MHRFeedback to initiate the interactive process.