Fleet Coordinator Job in Phoenix, AZ

Fleet Coordinator

We are looking for a Fleet Coordinator to provide organized administrative support for fleet and operations activities in Phoenix, Arizona. This contract position with potential for a permanent role is ideal for someone who excels at record accuracy, document management, and cross-functional coordination in a fast-moving environment. The role will focus on maintaining fleet information, supporting compliance-related tasks, and helping advance ongoing vehicle administration projects.

Responsibilities:

• Manage and update fleet information across internal databases, maintenance platforms, and tracking tools to keep records accurate and current.
• Organize digital files for vehicle-related documents such as registrations, insurance paperwork, titles, and other compliance materials.
• Work directly with drivers and internal stakeholders to collect missing information and ensure required documentation is submitted on time.
• Support fleet initiatives by researching state-specific vehicle and registration requirements and summarizing findings for the team.
• Coordinate title transfer activities to ensure vehicles are properly recorded under the organization and tracked through completion.
• Monitor the status of fleet administrative tasks and follow up on outstanding items to help keep projects moving on schedule.
• Maintain dependable records that support reporting, audits, and compliance needs across fleet operations.
• Provide day-to-day administrative assistance to the fleet and operations team, including data entry, tracking, and document support.