Executive Assistant to the CEO

Executive Assistant to the CEO Department:
Branch Support (Receptionist, Admin Assistants)

Location:

Phoenix, AZ

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Executive Assistant to the CEO

Overview

This is not a traditional Executive Assistant role.

This is a high-impact position working directly alongside the CEO of a $500M +, 1,500-employee company operating across 13 states and 30 + branches. The role is designed for someone who wants to learn the business at a high level, drive execution, and grow.

The CEO is highly efficient and self-sufficientthis role is about improving execution, removing friction, and increasing organizational effectiveness.

What Youll Be Responsible For

* Acting as a force multiplier for the CEOmanaging priorities, follow-ups, and key initiatives

* Coordinating communication across executive leadership, branch teams, and external partners

* Planning and executing corporate events, leadership meetings, and company gatherings

* Supporting travel and occasionally attending key events or meetings

* Helping manage the companys monthly reporting cadence and executive deliverables

* Tracking action items and ensuring strong follow-through across the organization

* Identifying opportunities to improve processes, communication, and execution

What Success Looks Like

* The CEO is highly focused on strategic priorities with minimal distractions

* All key initiatives and follow-ups are tracked and completed on time

* Corporate events and leadership meetings are executed seamlessly

* Monthly reporting cycles run efficiently, even during high-intensity periods

* Communication across leadership is clear, aligned, and consistent

First 90 Days

030 Days:
Learn the business, build trust, understand priorities and reporting cadence

3060 Days:
Take ownership of follow-ups, coordination, and support a full reporting cycle

6090 Days:
Operate independently, improve processes, and take ownership of key initiatives or events

By 90 days, you are functioning as a proactive extension of the CEOnot just supporting, but driving execution.

Who This Role Is Perfect For

* Someone who takes ownership and doesnt wait to be told what to do

* Someone who wants exposure to how a large business operates at the executive level

* Someone who thrives in a fast-paced, high-performance environment

* Someone highly organized but flexible, able to bring structure to complexity

* Someone who follows through relentlessly and cares about outcomes

* Someone interested in growing into a Chief of Staff or leadership role

Who This Role Is Not For

* Someone looking for a purely task-based or reactive administrative role

* Someone who requires constant direction or highly structured instructions

* Someone uncomfortable with fast pace, ambiguity, or high expectations

* Someone seeking a strict 9-to-5 schedule without flexibility during key business periods

* Someone not interested in growing beyond a traditional support role

Additional Notes

* Occasional travel required

* Event planning is a meaningful part of the role

* Expect longer hours at the end of each month to support reporting and executive deliverables

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