Real Estate Legal Administrative Assistant

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Snell & Wilmer is seeking a highly organized and detail-oriented Real Estate
Legal Administrative Assistant to provide administrative and legal support to our Phoenix Office Real Estate Practice Group
. The successful candidate will assist attorneys in managing projects, coordinating with stakeholders, and maintaining documentation. This role requires strong multitasking skills, familiarity with real estate, and a proactive approach to anticipating team needs.

The hours are
Monday through Friday from 8:30 a.m. to 5:00  the office
.

Responsibilities will include, but are not limited to the following:

• Administrative Support:
  • Schedule meetings, appointments, and travel arrangements for attorneys.
  • Prepare correspondence, emails, and other communications with stakeholders, including city officials and government representatives.
  • Manage legal files, ensuring all documents are up-to-date and organized.
• Document Management:
  • Draft, proofread, and edit real estate legal documents with high attention to detail.
  • Assist in the preparation and submission of building permit applications.
  • Track submissions and maintain accurate records.
• Coordination and Communication:
  • Act as a liaison between attorneys and external stakeholders, including city and government officials.
  • Coordinate meetings and facilitate communication with appointed and elected officials.
  • Monitor deadlines and project milestones to ensure timely delivery of materials.
• Project Assistance:
  • Compile and organize submissions for city and government departments.
  • Support attorneys in preparing for hearings, presentations, and client meetings.
  • Anticipate the needs of team members and proactively address potential issues.

Experience and Qualifications:

• Minimum 5 years of experience as a legal administrative assistant, preferably in real estate, or business transactions.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Strong understanding of legal procedures, terminology, and real estate processes.
• Exceptional proofreading, editing, and communication skills.
• Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.

Snell & Wilmer offers a competitive performance-based compensation and a
generous benefits package
starting on your first day.

The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate.

Snell & Wilmer values the principles of
Diversity, Inclusion, and Belonging
.

Snell & Wilmer is an Equal Employment Opportunity employer.