Administrative Assistant for the General Business Development Group

Administrative Assistant for the General Business Development Group

Phoenix

Since 1977, Arizona-based commercial general contractor Willmeng Construction has been committed to staying true to building excellence and preserving the company's high value to the clients we serve. Willmeng gives back to our community and has been recognized for a multitude of awards for project excellence and company culture including Contractor of the Year by AZRE Magazine, #1 General Contractor by Ranking Arizona, Best Workplace by Inc.

Magazine, General Contractor of the Year by NAIOP, and Best Places to Work by Phoenix Business Journal.

Our strategic vision focuses on three fundamental aspects: supporting prelease transactions, maintaining our ability to competitively bid projects small and large, and fostering the "altruistic service" corporate culture established by recruiting highly talented individuals of great character.

The Administrative Assistant for the General Business Development Group provides day-to-day administrative and organizational support to the Business Development team. This role focuses on scheduling coordination, meeting logistics, travel arrangements, expense support, and administrative execution to help the team operate efficiently in a fast-moving environment. This is an on-site position 5 days a week with flexible hours within 8:00 am - 5:00 pm.

This is an entry-level to early-career role ideal for a highly organized professional who enjoys supporting teams, managing details, and creating structure through strong communication and follow-through.

Administrative & Team Support

• Coordinate calendars, meetings, and scheduling logistics for Business Development leaders and team members.
• Schedule internal meetings, client meetings, interviews, and recurring team touchpoints.
• Assist with conference room coordination, meeting preparation, and catering arrangements.
• Support document preparation, formatting, filing, and organization.

Travel & Event Coordination

• Coordinate travel arrangements including flights, hotels, transportation, and itineraries.
• Assist with conference registrations and event logistics.
• Help coordinate client events, networking engagements, and team gatherings.

Communication & Organizational Support

• Draft scheduling communications, meeting confirmations, and follow-up emails.
• Monitor action items and assist with follow-through tracking.
• Support team communication and coordination across departments.
• Maintain organized digital files and shared resources.

Expense & Administrative Processing

• Assist with expense report preparation and reconciliation.
• Support invoice routing, receipts, and administrative documentation.
• Help maintain organizational processes and administrative workflows.

Miscellaneous Support

• Assist with special projects and research assignments as needed.
• Maintain confidentiality of sensitive business and personnel information.
• Support additional administrative functions as assigned.

• High school diploma required;
  Associate's or Bachelor's degree preferred.
• 1-3 years of administrative or office support experience, including scheduling and event coordination.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills with a professional, customer-service mindset.
• Detail-oriented, dependable, and able to maintain confidentiality while supporting multiple team members.
• Proficiency in Microsoft Office; familiarity with Zoom/Teams, scheduling tools, and travel platforms.
• Comfortable learning new tools quickly, including Bloom growth, Concur, and Cosential, with a strong interest in leveraging AI to improve efficiency.
• Adaptable and proactive, with a solution-oriented approach to shifting priorities.

• Altruistic
  - Our foundation is built upon the authentic, selfless concern we share for the success and wellbeing of others.
• Fair 360 - We illuminate with kindness by seeking to understand before being understood and by caring more than may seem reasonable so we can achieve genuine success for all.
• Strategic
  -…