Executive​/Administrative Assistant

• Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones
• Calendar management, including scheduling meetings with various colleagues internally and externally
• Coordinate logistics for meetings, including scheduling of conference rooms and technology support as required
• Preparing, reviewing and processing expense reports, and running expense report approvals, in line with company T&E policy and budget
• Assisting with timekeeping and payroll duties
• Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave
• Handling organization charts and team rosters, onboarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate
• Processing of requisitions and other invoices, ordering supplies and handling ticket requests
• Support special projects and cross-functional initiatives while maintaining a high level of organization, confidentiality, and attention to detail

• 3+ years’ experience in providing administrative support
• Ability to work well in a dynamic and fast-paced organization and manage multiple tasks and priorities
• Excellent written and verbal communication skills
• Ability to work effectively on a team, sometimes under pressure with accuracy, attention to detail, professionalism, and timely, direct follow-up
• Strong sense of integrity and ability to handle sensitive issues and maintain confidentiality
• Ability to proactively identify and resolve issues
• Ability to work with all levels of management, associates, and external business contacts
• Strong computer skills, including Microsoft Outlook, Webex, MS Office Suite (Word, Excel, PowerPoint)
• Bachelor's Degree

Demonstrates strong administrative support capabilities with expertise in calendar management, expense reporting, and team coordination. Proficient in maintaining confidentiality and managing multiple priorities in a fast-paced environment.

• Calendar Management
• Expense Reporting
• Microsoft Office Suite
• Excellent Communication Skills
• Confidentiality Management

• Calendar Management
• Expense Reporting
• Timekeeping
• Logistics Coordination
• Requisition Processing

• Attention to Detail
• Professionalism
• Team Collaboration
• Problem Solving
• Integrity

• Administrative Support
• T&E Policy
• Dynamic Organization
• Cross-Functional Initiatives

• Microsoft Outlook
• Webex
• MS Office Suite