Executive Assistant to Superintendent * Internal

Executive Assistant To The Superintendent

The Executive Assistant to the Superintendent provides high-level administrative support to the Superintendent, manages the operations of the Superintendent's office, and serves as a liaison to the Governing Board, staff, and the community. This role requires a high degree of professionalism, confidentiality, and the ability to manage complex schedules and communications in a fast-paced environment.

Essential Duties and Responsibilities:

Executive Calendar & Administrative Operations

Performance Objective and Success Standards:
Proactively manage the Superintendent's time and logistical requirements to maximize leadership efficiency and ensure seamless daily operations.

• 100% accuracy in travel arrangements and scheduling, with zero preventable double-bookings or logistical conflicts.
• Documentation, reports, and presentations are delivered with 100% error-free proofreading and professional formatting.

Board Governance & Records Management

Performance Objective and Success Standards:
Coordinate the lifecycle of Governing Board meetings and maintain district records to ensure institutional transparency and legal compliance.

• Board agendas and exhibits are distributed to stakeholders within established statutory timelines (e.g., 24-72 hours prior to meetings).
• 100% compliance with state records retention laws and district audit requirements for all official files and minutes.

Stakeholder Relations & Communications

Performance Objective and Success Standards:
Serve as the high-level liaison and gatekeeper for the Superintendent's office, facilitating clear communication and professional engagement with all internal and external parties.

• Response time for stakeholder inquiries is maintained within a 24-hour window, reflecting high levels of professionalism and district brand alignment.
• Zero breaches of confidentiality or unauthorized disclosures of sensitive district information.

Fiscal Oversight & Project Coordination

Performance Objective and Success Standards:
Execute financial processing and special project workflows to ensure the Superintendent's office remains within budget and hits key departmental milestones.

• Office expenditures remain within +/- 2% of the annual budget through diligent monitoring of purchase orders and expense reports.
• Assigned special events and projects are completed on schedule and meet 90% or higher satisfaction ratings from the Superintendent and project participants.

Minimum Education and/or Experience:

• Associate's Degree in Business Administration, Office Management, or a related field.
• 5 or more years of experience providing administrative support to senior-level executives.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Preferred Education and/or Experience:

• Bachelor's Degree in a related field.
• Experience working in a K-12 educational environment or public sector agency.
• Experience with board management software and student information systems.

Knowledge,

Skills and Abilities

:

Knowledge of:

• Executive-level administrative procedures and office management best practices.
• District policies, procedures, and relevant state/federal regulations (e.g., Open Meeting Law).

Skilled in:

• Exceptional written and verbal communication, including professional correspondence and minute-taking.
• Advanced organizational and time-management techniques to handle multiple priorities.

Ability to:

• Maintain a high level of confidentiality and exercise sound judgment in sensitive situations.
• Work independently with minimal supervision and adapt to changing priorities.
• Build and maintain positive working relationships with diverse stakeholders.

Core Competencies:

• Accountability
• Analytical Thinking
• Concern for Order
• Planning Ahead

Physical Demands & Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and…