Junior Administrative Support Specialist

• Provide comprehensive administrative, records management, and operational support to DCSA Directorate/Division leadership
• Establish and maintain electronic and hard copy files; prepare records for transfer or destruction according to DCSA manuals
• Assist with employee onboarding and offboarding, credential processing, roster maintenance, and employee support programs
• Implement and communicate office policies, procedures, and requirements
• Provide desk coverage, calendar management, travel coordination, and official correspondence preparation for Regional Mission Directors, Deputy RMDs, and Field Managers
• Prepare and process time-and-attendance reports using automated systems
• Liaise with internal DCSA offices and external government agencies
• Prepare reports, spreadsheets, presentations, correspondence, memoranda, newsletters, and interagency communications
• Manage data entry and controlled information in agency systems
• Maintain task management systems, track suspense actions, and remind leadership of deadlines
• Coordinate conference room reservations, equipment readiness, and audio/visual support
• Maintain office supplies, track inventories, oversee equipment upkeep, and reconcile invoices
• Secure, maintain, destroy, prepare, and transmit classified and Controlled Unclassified Information
• Serve as a regional or office point of contact for administrative queries, general inboxes, and tasking assignments
• Identify data patterns and trends in available information sources
• Follow management system policies, procedures, and work instructions
• Protect company and customer information and report incidents, nonconformities, or risks

• At least two (2) years of relevant administrative or office support experience
• Strong oral and written communication skills
• Proficiency in English
• Ability to draft and edit professional correspondence
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• High school diploma or equivalent
• Secret security clearance
• Must successfully complete a pre-employment drug screen
• Subject to random drug screens throughout employment
• Must remain in a stationary position 75% of the time
• Frequently move standard office equipment up to 25 pounds
• Must be able to work indoor conditions 90% of the time
• Up to 10% local travel may be required

Demonstrates strong administrative and operational support capabilities, including proficiency in Microsoft Office Suite and effective communication skills. Maintains compliance with security protocols and manages sensitive information while providing excellent support to leadership and team members.

• Microsoft Office Suite Proficiency
• Strong Oral And Written Communication Skills
• Secret Security Clearance
• Records Management
• Data Entry Management

• Records Management
• Data Entry Management
• Time-And-Attendance Reporting
• Calendar Management
• Travel Coordination
• Office Policy Implementation
• Professional Correspondence Drafting
• Task Management
• Inventory Tracking
• Audio/Visual Support

• Strong Communication Skills
• Organizational Skills
• Attention To Detail
• Problem-Solving Skills
• Interpersonal Skills

• High School Diploma Or Equivalent
• Secret Security Clearance

• Administrative Support
• Operational Support
• Employee Onboarding
• Controlled Unclassified Information
• Interagency Communications
• Compliance
• Office Equipment Management
• Task Tracking
• Data Patterns Identification
• Incident Reporting