Office Manager-Bilingual

Description

TOK America - A Subsidiary of Tokyo Ohka Kogyo Co., Ltd.

TOK America, Inc. plays an extremely important part, serving as the supply hub of semiconductor photoresists and high-purity chemical agents for the customers in United States and Europe. We are a wholly owned subsidiary of a world leader in advanced chemical formulations. Our company has consistently pursued programs of research and development of superior new technologies and new technical methodologies based on the following management principles: “continue efforts to enhance technology,” “raise the quality levels of products,” “contribute to society” and “create a frank and open-minded business culture”.

Company Perks

• Medical, dental, and vision insurance - TOK pays 100% of the premiums for all employees
• 401(K) with company match
• Paid life insurance
• 15 paid Holidays
• Generous paid time off
• On-the-job training and skill development
• Employee assistance program

Section: TOKCCA

Status:
Exempt

Schedule:
Monday-Friday 9am-6pm

Visa Sponsorship Available:
No

SUMMARY:

Function: Provide office management, administrative, and operational support for the office and TOKCCAZ staff, including coordination with internal departments and external parties as required.

Scope: The office manager will be responsible for overseeing all administrative functions to ensure smooth and efficient office operations, including managing resources, procedures and employees’ needs.

ESSENTIAL JOB FUNCTIONS:

• 1. Interpret, distill, and present complicated and/or technical information to employees, customers, and others in understandable and relatable terms to aid and enhance levels of understanding and implementation.
• 2. Use and operate a computer, office equipment and other technology devices frequently and consistently throughout each day with a high degree of skill, accuracy, and independent judgment for the purpose of reviewing, analyzing, creating, transmitting, and presenting documents, data, and other business-related information.
• 3. Provide effective communication within the office and among team members, including disseminating important information and updates and acting as liaison between the Vice President and team members.
• 4. Provide clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting and distributing mail and preparing documents.
• 5. Ensure the office is well stocked with necessary supplies, from stationery to pantry items, by maintaining inventory and ordering or picking up supplies as needed.
• 6. Coordinate meetings, appointments, outside training, travel arrangements and office team-building activities.
• 7. Maintain and organize important documents, records and files for reference, compliance and smooth office operations.
• 8. Create and write SOPs, data and forms.
• 9. Create training material for all TOKCCAZ positions.
• 10. Oversee the maintenance of office facilities, ensuring everything is in good working condition.
• 11. Coordinate repairs, manage janitorial services and ensure the workplace is safe and comfortable for all employees.
• 12. Coordinate and ensure proper sample deliveries to customers as needed.
• 13. Build strong relationships with reliable vendors to ensure timely service and high-quality work.
• 14. Conduct monthly, quarterly and annual audits for internal and external stakeholders.
• 15. Partner with the TOKA HR team and assist during the recruitment and hiring process on recruitment status, setting up workstations, completion of necessary training and collecting documentation for new hires.
• 16. Act as a point of contact for TOKCCAZ staff regarding office policies, and work with the TOKA HR team regarding questions pertaining to benefits, other HR related queries, and required compliance…