Facilities Associate

SPS is seeking a savvy, service-oriented Temporary Facilities Associate to support day-to-day workplace, facilities, and administrative operations. This role serves as a key point of contact for employees, visitors, vendors, property management, and internal support teams, ensuring the office environment is organized, functional, professional, and well maintained
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The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced corporate environment.

• Manage office supplies, kitchen/breakroom inventory, and operational materials through proactive monitoring, ordering, receiving, and organized storage.
• Maintain clean, organized, and professional lobbies, conference rooms, kitchens, breakrooms, and common areas
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• Coordinate janitorial and cleaning services and follow up on service needs.
• Conduct routine workplace inspections and identify maintenance or service issues.
• Serve as the primary tenant-side contact for property management on routine and urgent facility matters.
• Submit, monitor, and follow up on work orders involving HVAC, electrical, plumbing, repairs, and other building systems
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• Escalate emergency facility issues appropriately and ensure timely communication to management.

• Serve as the first point of contact for visitors, employees, and guests.
• Maintain a professional and welcoming reception area.
• Coordinate visitor flow, access, and general assistance.
• Support office events, meetings, and special activities, including food ordering, delivery, and setup.

• Receive, sort, track, and distribute incoming mail, courier packages, and overnight deliveries
  .
• Coordinate outgoing shipments and courier services.
• Maintain secure package staging and appropriate chain-of-custody documentation when required.
• Ensure timely delivery of packages and accurate tracking of shipments.

• Support employee onboarding and offboarding logistics
  , including badge coordination, workstation or office assignments, equipment collection, and access-related needs.
• Partner with IT and other internal support teams to assist employees with workplace and equipment needs.
• Maintain accurate records related to office assets, supplies, badges, parking, and workplace services.

• Manage employee and visitor parking administration, including:
  • Parking assignment and issuance
  • Permit tracking and retrieval
  • Parking disputes and questions
  • Coordination with property management and parking operators
• Maintain accurate parking records and ensure compliance with site procedures.

• 2+ years of experience in facilities, office administration, workplace services, hospitality, or a related field preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Professional, polished, and customer-service-oriented demeanor.
• Ability to manage multiple priorities and respond effectively to changing needs.
• Strong attention to detail and follow-through.
• Comfortable working with employees, executives, visitors, vendors, and property management.
• Proficiency with Microsoft Office and standard workplace technology.
• Ability to work independently while collaborating effectively with internal and external partners.

Facilities Coordination | Workplace Services | Office Administration | Reception & Visitor Services | Mail & Shipping | Inventory Management | Vendor Coordination | Property Management | Work Order Management | Employee Onboarding/Offboarding | Parking Administration | Customer Service | Event Support

Success as a Facilities Associate means ensuring the workplace operates smoothly,…