Administrative Assistant II - Water Services, Internal Business Support

About This Position

The Water Services department is currently seeking a skilled and motivated Administrative Assistant II to support our Internal Business Support Division
. This is a dynamic role ideal for someone who thrives in a fast-paced environment and enjoys making a meaningful impact through administrative leadership.

• Support division leadership with high-level administrative functions.
• Manage budgets, draft reports, and assist with policy development.
• Conduct research and analyze operational procedures.
• Coordinate cross-departmental projects and problem-solving efforts.
• Prepare and deliver presentations to staff and the public.
• Develop and implement process improvements.

• Strong written and verbal communication skills, including public speaking.
• Experience with budgeting, operating procedure development, and administrative research.
• Ability to work independently and collaboratively.
• Proven organizational and time management skills.
• Supervisory experience is a plus.

• Strong written and oral communication skills to individuals, small groups, and leadership.
• Knowledge of procurement process and contract monitoring.
• Strong organizational and task management skills.
• Proficient in developing presentations and professional writing.
• Skilled in managing budgets, drafting policies, and coordinating administrative projects.
• Organized, detail-oriented, and able to work independently or as part of a team.
• Proficient in Microsoft Office and comfortable navigating internal systems.

Pay Range: $67,516.80 to $ annually.

Hiring Range: $67,516.80 to $99,736.00 annually.

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
• Promotions occur when the last two digits of the pay grade increase.
• Demotions occur when the last two digits of the pay grade decrease.
• Lateral transfers occur when there is no change to the last two digits of the pay grade.
• When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit.

• Traditional pension with employer and employee contributions,  for more details:
  Pension Information.
• 401(a) and 457 plans with employer contributions.
• Choice of generous medical HMO, PPO, or HSA/HDHP plans.
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan.
• Wellness incentive of up to $720 annually.
• Dental, vision, and life insurance options.
• Employer paid long-term disability.
• Free Bus/light rail pass.
• Tuition reimbursement program up to $6,500 per year.
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days.
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period.
• Federal Student Loan Forgiveness offered through Savi.

• Three years of professional experience in public administration or governmental research or finance.
• Bachelor's degree in public or business administration or a related field.
• Other combinations of education and experience that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• For information regarding pre-screening and driving positions, .
• The City job description can be found here.

• Working with professional experts and senior staff.
• Using Microsoft applications.
• Developing new procedures and policies to improve customer service.
• Developing budget estimates and advising division on budgetary decisions.
• Using applications such as Concur, Legistar, SRM, and SAP.
• Producing written documents with clearly organized thoughts using proper sentence construction, punctuation, and grammar.
• Leading or supporting process improvement initiatives.
• Streamlining processes and procedures.
• Developing agendas, scheduling meetings, and coordinating meeting presentations.
• Leading, monitoring, and tracking various projects or initiatives.
• Developing and managing budgets and contracts with attention to accuracy and efficiency.
• Creating reports and tracking performance metrics to support data-driven decisions.
• Assisting with hiring…