Pricing and Legal Project Management Coordinator

Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for representing Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.

At Crowell & Moring, exceptional client service begins with exceptional people. We are committed to delivering responsive, high-quality, and professional service to our clients and to one another, while continuously elevating standards of excellence across every aspect of our work.

The Pricing & Legal Project Management Coordinator is an entry-level member of the Pricing & Legal Project Management (LPM) team. The Coordinator supports Pricing and LPM workflows by coordinating matter intake, new matter setup, data validation, standard report preparation, and status tracking. The Coordinator applies established procedures, maintains accurate client and matter information, identifies missing or inconsistent data, and escalates issues.

• Coordinates new matter intake and matter setup in the firm’s financial system (3E), ensuring required client, matter, billing, and arrangement information is complete and accurately entered.
• Verifies matter setup requirements, including billing instructions, ABA/LEDES codes, task and phase code requirements, timekeeper access, and required documentation.
• Reviews intake materials and client or matter arrangement information for completeness, potential administrative conflicts, and billing setup issues; escalates substantive pricing, profitability, AFA, or LPM questions to more senior team members.
• Maintains matter setup documentation, process checklists, status trackers, internal databases, and Excel files to support consistent Pricing and LPM workflows.
• Prepares, runs, and distributes standard recurring matter reports, alerts, and notifications using established templates, firm systems, LPM tools, and Excel.
• Performs initial review of standard reports to identify missing data, unusual variances, budget status items, or setup issues requiring follow-up or escalation.
• Identifies matters that may require Pricing or LPM support during the intake process.
• Coordinates with Billing, Accounting, Conflicts, Finance, attorneys, and Pricing & LPM team members to obtain information, resolve setup questions, and maintain accurate matter and arrangement records.
• Supports updates to billing instructions, task and phase code setup, fee arrangement records, client matter data, and related system information as directed.
• Assists with basic budget monitoring, matter status reporting, and client or matter data validation under the direction of more senior team members.
• Supports continuous improvement by documenting recurring issues, maintaining job aids and process documentation, and recommending practical workflow enhancements within established procedures.

• Strong attention to detail, organizational skills, and ability to maintain accurate data across multiple systems and trackers.
• Strong basic math skills and ability to review standard reports for completeness, consistency, and apparent variances.
• Technological aptitude and ability to learn financial, reporting, matter management, and workflow tools.
• Intermediate knowledge of Microsoft Excel required; experience with large data sets, pivot tables, formulas, and lookups preferred.
• Ability to communicate clearly and professionally, both orally and in writing, with attorneys, business professionals, and team…