Finance and Operations Coordinator | Arizona Commission Arts

Position Title: Finance and Operations Coordinator (Grade 18)

Agency: Arizona Commission on the Arts, an agency of the State of Arizona

Location: Phoenix, Arizona

Salary: $50,000 + the State of Arizona's comprehensive benefits package

Total Openings/Type: 1/Full-Time, 40 hours per week

Apply by: October 15, 2026

One of 56 state and jurisdictional arts agencies across the United States, the Arizona Commission on the Arts is a 58-year-old agency of the State of Arizona that invests in and amplifies the public benefit of the arts in Arizona. The Arts Commission is staffed by a small team of professionals, each grounded in arts-based practice, and governed by a 15-member commission, appointed by the Governor of Arizona.

The Finance & Operations Coordinator provides essential administrative and fiscal support for agency-wide operations, including day-to-day office administration, facility maintenance coordination, and staff travel processing. The ideal candidate for this entry-level position brings exceptional attention to detail, strong time-management skills, and a high technical aptitude for learning specialized state software platforms and databases.

This position reports to the Director of Finance and Operations.

In increments of no less than 10%, preceded by percent of time spent.

• Provides administrative support for the timely distribution of grants, honoraria, accounts payable, state transfers, and accounts receivable transactions.
• Prepares and drafts claim form entries and attaches required documentation; inputs payment details into designated systems and routes claim forms to managers for approval and submission into the State accounting software, AZ360.
• Assists with routine payment tracking, including monitoring stop-payment requests and logging information needed to reissue expired or lost warrants.
• Drafts accounts receivable entries and processes routine cash receipt records to support billing, tracking, and collection workflows.
• Logs, tracks, and files documentation for incoming agency funds to maintain complete and audit-ready records.
• Navigates and searches AZ360, to look up financial transactions, track workflow statuses, confirm in-process payment schedules, and review internal transfers, and accounts receivable records.
• Enters and updates grantee/vendor profile data in AZ360, conducting vendor verifications and cross-checking data accuracy across W-9 forms, AZ360, and the agency’s Salesforce account profiles.
• Maintains system access certifications and completes required training for agency and State software platforms, including Salesforce, AZ360, and Info Advantage.
• Serves as a primary point of contact for routine constituent and staff inquiries regarding payment status and general fiscal operations questions.

• Coordinates routine staff travel logistics, including reserving flights, hotels, and rental vehicles; compiles travel agendas and submits required travel requests to managers for approval. Arranges, books, and coordinates all travel logistics for the Executive Director.
• Maintains accuracy in the travel database by entering staff reimbursement requests, updating Salesforce records, and submitting and tracking reimbursement payments in coordination with the State’s Central Services Bureau.
• Assists with updating and maintaining travel procedural documentation, serving as a resource to answer staff questions on standard travel guidelines and filing steps.
• Processes and tracks agency travel card transactions, verifying receipts and preparing statement reconciliations for supervisor review and authorization.

• Assists the Grants Team from August to…