ADMV SVC OFFCR

(This position is an internal posting for ICA employees only)

We are currently seeking a talented, versatile, and dedicated Administrative Service Officer to join our Administrative Law Judge (ALJ) Division in Phoenix, Arizona. Put your legal and office experience to good use by contributing to a noble mission: to protect the life, health, safety, and welfare of Arizona’s employees.
The ALJ Division is the administrative tribunal of the Industrial Commission. Its mission is to resolve all disputes coming before it efficiently and equitably, and has jurisdiction over disputes that arise under the Arizona Workers’ Compensation Act and the Arizona Minimum Wage Act. It is also authorized to resolve disputes referred from other State Agencies.
The purpose of the Administrative Services Officer 1 position is to provide the necessary administrative support for the Administrative Law Judge (ALJ) Division.

This position may offer the ability to work remote, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

• Essential Duties and Responsibilities include but are not limited to:
• Direct supervision, review, and evaluation of the work of ALJ Division Legal Secretary IIs; counsel/reward/discipline as necessary to achieve division's goals and meet legal requirements; plan daily work flow.
• This position will review maintain confidential files, compose legal notices, orders and correspondence, mangers judicial calendar and cases.
• This position will also train and supervise legal secretary regarding ALJ cases management document production, database utilization, general ALJ secretarial responsibilities and duties ALJ document management.
• Prepares ALJ statistical reports.
• Perform secretarial and procurement duties, to include researching and reconciling vendor invoices as well as ordering supplies and equipment.
• This position will collaborate with MIS and vendors in the development and administration of the system application for electronic filing and portal access.

• Knowledge in
• Arizona Workers' Compensation laws, rules and regulations
• ALJ Division workflows, sequences and patterns.
• Windows, Google, Word and Excel.
• Agency and Divison information system.
• Skills in
• Excellent analytical problem solving skills
• Oral and written communication skills.
• Typing an keyboad skills.
• Skill in developing spreadsheets and creating statistical reports.
• Ability to
• Effectively manage projects and meet deadlines.
• Manage heavy workload with high level of accuracy and production.
• Interpret and manage ALJ case management transaction histories, and workflow reports.
• Develop spreadsheets and create statistical reports to analyze ALJ data.
• Effectively develop training curriculum and provide training to Legal Secretary personnel.
• Recognize and engage those with different backgrounds, characteristics, and perspectives to bridge gaps in understanding of differing viewpoints, as well as ensuring persons with diverse perspectives are given the opportunity to collaborate and provide input.

Experience working with judicial case management systems; high level working knowledge of Salesforce and Box a plus.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:
Driver’s License Requirements.

All newly hired State employees are subject to and must successfully…