School Office Assistant; CC

• Position Type:
  50 Campus Support Staff/ School Office Assistant
• Date Posted:
  9/29/2026
• Location:
  
  Tillman Middle School
• Date Available:
  
  09/30/2026
• Closing Date:
  10/30/2026

Job Title:
School Office Assistant

• High School Diploma or Equivalent
• Basic knowledge of school office procedures
• Computer literacy in Microsoft Office Products
• Ability to pass a keyboard proficiency test

• Ability to perform multiple non-technical tasks.
• Ability to type data input.
• Ability to perform basic math including calculation of fractions, percents and/or ratios; read and interpret instructions; and understand multiple step instructions.
• Knowledge of computer operation.
• Basic Knowledge of Microsoft Word, Excel.
• Ability to schedule activities; gather, collate, and/or classify data; and use basic job related equipment.
• Flexibility to work with others under a variety of circumstances; analyze data utilizing defined and similar processes; and operate equipment using standard methods of operation.
• Ability to work with a diversity of individuals and/or groups; work with data of similar types and/or purposes; and utilize job related equipment. In working with others, some problem solving is required to analyze issues, create plans of action and reach solutions.
• Ability to maintain confidentiality of records, correspondence and conversations.
• Ability to use common sense and make good decisions in the absence of the School Administrative Assistant.
• Ability to work under standardized instructions and/or routines; providing information and/or advising other persons; and operating within a defined budget and/or financial guidelines.

• Administers first aid and medication (e.g. to students, staff, as required,) for the purpose of meeting immediate health care needs.
• Answers multi-line telecommunications system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Assists office staff, teachers and parents (e.g. enrollment applications, withdrawal forms, free lunch applications, etc.) for the purpose of district and state compliance.
• Distributes mail, supplies, messages, keys, etc. for the purpose of disseminating materials to appropriate parties.
• Evaluates situations (e.g. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Maintains files and student records (e.g. Special education and regular education records and files) for the purpose of compliance with all applicable laws, statutes, and policies.
• Maintains radios, phone system/voice mail, schedules, etc. for the purpose of ensuring proper usage, maintenance and availability.
• Performs clerical and/or secretarial duties (e.g. types memos, school newsletter, weekly bulletin, etc.) for the purpose of assisting others in the performance of their work and the efficient operation of the school office.
• Processes documents and materials (e.g. sorts and distributes mail and processes outgoing mail, bulk mail, overnight deliveries, schedules, agendas, mail, etc.) for the purpose of disseminating information to appropriate parties.
• Responds to emergency situations for the purpose of resolving immediate safety concerns.
• Responds to inquires of staff, the public, parents and/or students for the purpose of providing information and/or direction as may be required.
• Ensures accuracy of attendance records (e.g. verification of forgeries, truancies, etc.) for the purpose of complying with State laws governing attendance accounting.
• Maintains records (e.g. files, average daily attendance, etc.) for the purpose of documenting and/or providing reliable information.
• Makes personal contact (e.g. with parents, students, staff, etc.) for the purpose of providing information on a variety of attendance issues.
• Prepares written materials (e.g. CUTS letters, perfect attendance awards, attendance calendar, etc.) for the purpose of conveying information regarding school attendance.
• Processes documents and materials (e.g. attendance records, CUTS letters, etc.) for the purpose of disseminating information to appropriate parties.
• Regular and punctual attendance required to meet essential functions of job responsibilities.
• Other duties as assigned.

The physical demands described here are representative of those that must be met by an…