Compliance Coordinator

JOB PURPOSE / POSITION OVERVIEW
The Compliance Coordinator supports our operations by ensuring our Trade Partners and internal teams meet all contractual and insurance-related compliance requirements. This role blends coordination, communication, and problem-solving to keep projects moving quickly and smoothly.
DUTIES / RESPONSIBILITIES

Coordinating the rollout, testing, and adoption of new insurance compliance and tracking software.
Assisting in training internal teams and trade partners on new systems, workflows, and requirements.
Reviewing trade partner compliance documents, including insurance certificates and endorsements, for accuracy and contract alignment.
Partnering with project teams to track compliance status and resolve deficiencies quickly.
Working directly with vendors and trade partners to obtain required insurance documentation and maintain accurate records.
Creating internal project‑specific compliance documents based on Owner requirements to distribute to trade partners as part of contract packages.
Supporting annual insurance renewals by collecting, reviewing, and organizing necessary submissions.
Maintaining organized, audit-ready compliance files and reporting tools.
Communicating policy updates and compliance expectations across the organization and with external partners.
Identifying process improvements to strengthen efficiency, accuracy, and overall compliance performance.

MINIMUM EXPERIENCE REQUIRED (KSA's, Education, YOE)

2-4 years of experience in compliance, insurance administration, or risk management, preferably within the Construction Industry.
Familiarity with reviewing insurance certificates, endorsements, and contractual insurance requirements.
Experience working with subcontractors, vendors, or external partners.
Prior involvement in process implementation, software adoption, or workflow rollout is a plus.
Strong background in document management and maintaining accurate records.
Experience collaborating with cross‑functional teams such as project management, legal, and operations.
Working knowledge of construction contracts or subcontract agreements is helpful but not required.
High attention to detail.
Excellent written and verbal communication skills
Ability to take direction, as well as come up with ideas on your own on process improvements.
Sound interpersonal, team collaboration skills and a positive attitude.
Very computer savvy with strong proficiency in cloud-based client management programs and all Microsoft Office Suite programs.

PHYSICAL DEMANDS / WORKING CONDITIONS (environment, noise level, public interactions)

Office working environment with occasional travel to job sites
Frequent use of telephone, computer, email, and other electronic devices to communicate with internal and external clients, trade partners, or vendors.
Lift, push or pull objects up to 25 pounds.
Will sit, stand, or walk short distances for up to the entire duration of shift/work day.
Ability to wear required PPE on job sites.