Coordinator Office

Overview

At Pauley Construction, as a Coordinator Office, you’ll assist with a variety of duties such as finalizing payroll for field personnel; assisting with As‑Builts; performing quality checks on paperwork that will be submitted for approval; and assisting with field operations as directed by the manager. Depending on the department, the role may involve various engineering and tracking software, billing and reporting software, and payroll reporting.

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) with company match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and more

• Manage standard office duties such as answering phone calls, returning messages, and greeting customers.
• Perform all clerical tasks to accurately maintain and report items as required by local operations and corporate.
• Act as point of contact for corporate and local operations management to ensure accurate and timely completion of processes.
• Maintain organized records in the operations office.
• Assist with new hire and onboarding procedures and documentation.
• Assist with purchase orders and interface with vendors.
• Handle Cintas orders and inspections.
• Maintain gas card receipts and handle JHA review and upload processes.
• Handle incoming mail.
• Order and stock supplies for the office as needed.
• Pull prints and work orders.
• May be cross‑trained on operations permit process.
• May assist Human Resources with basic new hire and onboarding processes.
• Use standard office equipment (printer, fax, computer, scanner).
• Keep appropriate documentation (time cards, job cost, etc.).
• Perform other tasks and duties assigned by corporate and/or local operations.

• Be 18 years of age or older.
• Authorization to work in the United States.
• Valid driver’s license.
• Pass a background check and company drug screening.
• Attend and pass all required company training.
• 811 Ticket Experience (preferred).
• General office experience including filing and data entry.
• Blue stake experience preferred but not required.
• Effective communication skills with both internal and external customers.
• Positive attitude and ability to maintain good public relations.
• Reliable transportation.

• Stand, crouch, sit, bend, use hands and fingers to handle or feel; reach with hands and arms to spaces both high and low. Stand, walk, climb, balance, crawl, crouch, lift, hold or stoop.
• Noise level low.
• Occasional exposure to outside weather conditions (heat, cold, rain, snow, sleet, dust; adverse driving conditions).
• Lift or move up to 10 pounds and frequently up to 50 pounds.
• Vision: close vision, distance vision, color vision, peripheral, depth perception; adjust focus near and/or far as needed.

The Coordinator Office hourly wage range is $20.00 - $25.00, depending on experience.

Pauley Construction is a regional contractor providing infrastructure solutions for the installation and maintenance of utility systems. Headquartered in Phoenix, Arizona, Pauley serves customers across the Western United States and offers a safe, supportive work environment.

We are an equal‑opportunity employer and welcome equal consideration irrespective of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.