Executive Operations Manager

THIS POSITION IS FOR CANDIDATES BASED IN PHOENIX, AZ. (This role requires up to 10% travel annually, including occasional trips for team meetings, training, or client-related activities).

Sonatafy Technology, headquartered in Scottsdale, Arizona, is an award-winning nearshore software development company with a strong reputation. They have a dedicated in-house team of engineers that offers end-to-end software solutions and supports client development staff augmentation. Catering to companies of all sizes and industries, including some of the world's largest brands, Sonatafy Technology is a trusted provider of nearshore enterprise-level cloud and mobile application software development services.

We have completed 60+ client engagements, earned 3x recognition on the Inc. 5000, and achieved 408% revenue growth over 3 years. Our founder and CEO is a serial entrepreneur who has launched 30+ companies over 25+ years, is a Forbes Technology Council member with 248+ published articles, is a host of the Software Leaders Uncensored podcast (195+ episodes), and is the author of two published books with three more currently in development.

Sonatafy operates at the intersection of enterprise technology consulting, software delivery execution, AI and technical strategy, thought leadership and media, and growth stage GTM expansion.

This role sits at the center of it all. The Role This is a hands‑on execution and operations role. You will help the CEO and leadership team run priorities efficiently through structure, process, communication, and follow‑through. You will keep projects on track, keep meetings productive, keep our systems (Click Up and Hub Spot) clean and up to date, and ensure commitments are documented, visible, and completed.

This is primarily an execution and coordination role, not a strategic decision‑making role. You will not be making decisions on behalf of the CEO. Your job is to make sure the right things get done, on time, with clear ownership. You will report directly to the CEO and work alongside a leadership team that includes a CTO, VP of Marketing, VP of Operations and Account Management, Director of Technical Strategy and Growth, Principal Data and AI Architect, and several fractional and outsourced partners.

Internal Operations Focus with Limited Client Interaction

This role is primarily focused on internal execution, operations, project coordination, and executive support. Approximately 80% to 90% of your time will be spent coordinating internal initiatives, managing operating cadence, supporting leadership meetings, maintaining systems, tracking accountability, and helping keep projects moving across the organization.

Occasionally, you will support client, prospect, partner, and executive interactions by helping prepare briefing materials, coordinating meetings, assisting with proposal efforts, documenting follow‑up actions, and ensuring commitments are tracked through completion.

The ideal candidate is comfortable interacting professionally with senior business and technology leaders, but this is not an account management, sales, customer success, or client services role. The primary focus is operational execution and organizational effectiveness.

Run the weekly, biweekly, monthly, and quarterly meeting rhythm.

Maintain dashboards, trackers, and reporting in Click Up and Hub Spot so that priorities, deadlines, owners, and status are always visible.

When something is slipping, you see it first and flag it.

Keep high‑priority projects moving from kickoff through completion.

Examples include proposal coordination, marketing campaign rollouts, operational process rollouts, website and digital property launches, and research or partnership projects.

You track the steps, follow up with owners, and keep the timeline honest.

Prepare agendas, take notes, and document decisions, next steps, owners, and deadlines for leadership meetings and cross‑functional syncs.

You make sure every meeting ends with a clear record and that the follow‑ups actually happen.

Build and…