Supplier Administrator

Supplier Administrator

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* Please note:

This position is a 12-month contract opportunity**

The Supplier Administrator is an administrative role within Purchasing Administration responsible for coordinating and managing the vendor onboarding and supplier account lifecycle process in alignment with company policies. Reporting to the Manager of Purchasing Administration, this position facilitates new vendor setup from initial request through ERP activation by coordinating required documentation, collaborating with Contracts and Accounts Payable, completing vendor forms such as credit applications, and ensuring internal stakeholders are properly notified.

The role captures critical onboarding details and works closely with the Data Administrator and Pricing Administrator to ensure supplier records, matrices, and price lists are accurate and properly established.

In addition, the Supplier Administrator supports ongoing supplier account maintenance by identifying dormant vendor accounts, tracking onboarding cycle times, and maintaining organized documentation. The role also gathers basic market, pricing, and product information to support internal communication and leadership visibility. This position ensures supplier onboarding, supplier account administration, and related coordination tasks are executed accurately, efficiently, and in compliance with established procedures.

• Vendor Onboarding Administration
• Facilitate the vendor onboarding process in alignment with company policies, including:
• Receiving and validating initial setup requests from Operations
• Contacting vendors to request onboarding checklist items and required documentation
• Collaborating with Contracts to review agreements and Terms & Conditions
• Completing required vendor documentation (e.g., credit applications)
• Coordinating with Accounts Payable for ERP vendor account creation
• Notifying internal stakeholders once ERP accounts are activated
• Capture critical onboarding details such as international vendor status, minimum sales requirements, sales territory coverage, and related attributes.
• Collaborate with the Purchasing Data Administrator to ensure supplier matrix accuracy and proper system setup.
• Track and analyze onboarding process steps to establish expected turnaround time from request to account creation.
• Supplier Lifecycle & Account Maintenance
• Collaborate with Accounts Payable and Procurement to identify vendor accounts eligible for dormancy and ensure proper documentation.
• Maintain organized onboarding files and supplier documentation records.
• Ensure vendor records remain aligned with administrative standards and procedural requirements.
• Pricing & Cross-Functional Coordination
• Collaborate with the Pricing Administrator to initiate the new price list process for newly onboarded vendors.
• Support coordination of pricing documentation and supplier communications as needed.
• Ensure pricing setup activities are properly triggered following onboarding completion.
• Market & Intelligence Support
• Gather market and product intelligence for communication to Sales, Purchasing, and other stakeholders regarding system updates and pricing activities.
• Gather and analyze vendor pricing and material cost information, providing structured observations and data-driven suggestions to leadership regarding potential efficiencies and cost savings opportunities.
• Support documentation of supplier-related updates for internal visibility.
• Process & Documentation Support
• Maintain onboarding workflow documentation and support refinement of administrative processes.
• Ensure adherence to established onboarding and supplier account procedures.
• Support Purchasing Administration special projects related to supplier data, documentation, and coordination.

• BA in Supply Chain Management, Business Management, related degree or equivalent experience
• 1+ years of experience performing purchasing and/or data management functions
• 1+ years of experience with Microsoft Office and computerized business systems

• Experience in construction operations
• Experience in purchasing and or procurement operations
• Experience in data management
• Strong organizational and attention-to-detail skills
• Ability to learn new concepts and technologies quickly
• Proficient in working with data analysis tools, different file types, and excel formulas
• Experience in managing large datasets and supporting automation initiatives
• Excellent written and verbal communication skills
• Direct experience with Microsoft D365 suite of products, including Microsoft Dynamics D365

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment