Executive Assistant - Investor Relations

Overview

Keysight is on the forefront of technology innovation, delivering breakthroughs and trusted insights in electronic design, simulation, prototyping, test, manufacturing, and optimization. Our ~15,000 employees create world‑class solutions in communications, 5G, automotive, energy, quantum, aerospace, defense, and semiconductor markets for customers in over 100 countries.

Our powerful, award‑winning culture embraces a bold vision of where technology can take us and a passion for tackling challenging problems with industry‑first solutions. Diversity, equity & inclusion are integral parts of our culture and drivers of innovation  believe that when people feel a sense of belonging, they can be more creative, innovative, and thrive at all points in their careers.

• Maintain awareness of significant deadlines and schedules that impact the VP and staff and proactively plan for them.
• Manage calendars and schedules for the Vice President and Director of Investor Relations, including coordinating meeting logistics.
• Coordinate all aspects of complex travel arrangements for domestic and international business travel – booking flights, hotels, local transportation, providing agendas and itineraries, and arranging passport/visa requirements if necessary. Prepare and reconcile travel expense reports.
• Collaborate and communicate effectively with senior executives and their assistants, building strong working relationships with the Executive Assistants of the CEO, CFO, General Counsel, and business leaders.
• Communicate professionally with external customers, including investors, bankers, and shareholders.
• Prepare correspondence, reports and other documentation as needed.
• Screen emails, calls, and visitors, and resolve routine and complex inquiries.
• Manage the Investor Relations email node – respond or redirect inquiries in a timely manner.
• Become adept in using the Investor Relations client database to prepare meeting materials and log client updates/communications.
• Understand and fully comply with SEC regulation Fair Disclosure (FD), which limits what can be shared about the company with both external and internal individuals.
• Participate in and/or lead tactical projects within Treasury or IR, such as earnings call logistics, website organization, investor, analyst, banking and board meeting event requirements, or other large meetings involving internal and external parties.

• Excellent interpersonal, verbal, and written communication skills.
• High level of judgment and discretion.
• Proficiency with a wide range of technology and tools.
• Advanced PC and MS Office skills (Outlook, Teams, Word, Excel, PowerPoint).
• Experience with collaboration tools such as Zoom, SharePoint, and videoconferencing.
• Willingness to learn and a proactive approach to managing issues.
• Exceptional organizational skills with strong attention to detail and the ability to effectively multi‑task.
• Ability to work well under pressure, adapt to unexpected events, prioritize, and manage deadlines.
• Ability to work independently and in conjunction with team members.
• Detail‑oriented, self‑driven, highly motivated individual with positive energy.

• Prior experience in providing high‑level administrative support with poise, personality, and initiative.
• Direct experience in Investor Relations is a plus.
• Experience with IR platforms and applications such as S&P, Nasdaq, or other CRMs is a plus.
• Minimum of 8 years of directly related experience; typically 10 to 15 years.
• Experience navigating a complex and diverse environment and comfort interacting with team members at all levels.
• Associate degree and/or higher education; specialized training or certification is preferred.

This role is located in Santa Rosa, CA and requires onsite presence five days a week. No remote work is offered.

Keysight is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other protected categories under all applicable laws.

California pay range: MIN $72,000 – Max $120,000. This role is eligible for Keysight Results Bonus Program. US employees may be eligible for the following benefits:

• Medical, dental and vision
• Health Savings Account
• Health Care and Dependent Care Flexible Spending Accounts
• Life, Accident, Disability insurance
• Business Travel Accident and Business Travel Health
• 401(k) Plan
• Flexible Time Off, Paid Holidays
• Paid Family Leave
• Discounts, Perks
• Tuition Reimbursement
• Adoption Assistance
• ESPP (Employee Stock Purchase Plan)