Assistant Project Manager

Job Title:

Assistant Project Manager - Construction & Data Center Projects

Job Description

The Assistant Project Manager supports the planning, coordination, and delivery of complex data center construction projects from design through commissioning and closeout. This role serves as a central point for project information, documentation, and communication, working closely with project managers, contractors, consultants, vendors, and stakeholders to ensure projects are executed safely, on schedule, within budget, and in line with quality expectations.

The position is based onsite in Phoenix and offers the opportunity to gain owner-side experience on large, technologically advanced, mission-critical infrastructure projects.

Responsibilities

* Support project managers with day-to-day project planning, execution, and delivery activities across the full project lifecycle, including startup, mobilization, execution, commissioning, turnover, and closeout.

* Assist in developing and maintaining project execution plans, schedules, and work plans, ensuring alignment with organizational objectives and strategic priorities.

* Coordinate project activities among multiple stakeholders and disciplines, including contractors, consultants, designers, vendors, and internal project teams.

* Monitor project milestones, deliverables, and key performance indicators, and help ensure project goals and objectives are met.

* Support schedule management by tracking progress against baseline schedules, monitoring critical and near-critical path activities, and identifying schedule risks, delays, and constraints.

* Coordinate the collection of schedule and progress updates from team members and contractors, and assist in preparing schedule updates, recovery plans, and forecasting reports.

* Assist with project budgeting, forecasting, and cost tracking by monitoring expenditures against approved budgets and tracking commitments, purchase orders, invoices, and overall project costs.

* Support financial reporting and budget updates, review invoices and supporting documentation for completeness, and help manage change management and cost control processes.

* Maintain accurate project records and documentation by organizing files, correspondence, reports, meeting records, and formal submissions, and managing document control processes and repositories.

* Track document review and approval workflows, maintain project logs and registers, ensure version control, and support project audits, compliance reviews, turnover, and closeout documentation.

* Assist with contract administration by supporting the management of project contracts and service agreements, tracking contract deliverables and obligations, and maintaining contract-related records and status trackers.

* Support procurement and vendor coordination activities, monitor the status of submittals, requests, and approvals, and help prepare commercial documentation and project summaries.

* Identify, document, and track project risks and issues by maintaining risk registers and issue logs, monitoring mitigation actions, and assisting in evaluating project impacts and potential solutions.

* Coordinate issue resolution efforts across project teams, escalate high-priority concerns to project leadership, and support contingency planning, lessons learned, and continuous improvement initiatives.

* Serve as a point of coordination among project participants, facilitating communication between project teams and stakeholders and promoting collaboration and alignment across disciplines.

* Prepare clear and professional project status updates, reports, presentations, executive summaries, and briefings to support informed decision-making.

* Coordinate project meetings, workshops, and reviews by preparing agendas and materials, recording minutes and action items, and tracking completion of follow-up activities.

* Develop weekly, monthly, and ad hoc project reports, maintain project dashboards and performance metrics, and consolidate updates from project teams and vendors for leadership review.

* Support design and construction activities by reviewing project information for completeness and consistency, participating in project reviews, inspections, site walks, and monitoring progress against project objectives.

* Track submittals, requests for information (RFIs), drawings, and technical documentation, and support management of field observations, commissioning, turnover, and closeout activities.

* Assist with quality management by supporting implementation of project quality standards and processes, participating in quality inspections, audits, and reviews, and tracking quality issues and corrective actions.

* Monitor completion of punch-list and deficiency items, maintain quality documentation and reporting records, and support development of quality-related metrics and continuous improvement efforts.

* Promote a strong culture of health, safety, and environmental responsibility by supporting compliance with safety…