Special Event Coordinator

Special Event Coordinator at M Culinary Concepts (Employee-Owned!)

If you have experience in the food and beverage world, M Culinary is searching for a passionate Special Event Coordinator to join our vibrant team and help us create incredible catering experiences across the Southwest. We’re an award-winning catering company based in Phoenix, AZ (we're talking TOP COMPANIES TO WORK FOR & GREAT PLACE TO WORK three years running!).

You’ll be part of an employee-owned company!

We’re looking for an organized, detail-oriented, and motivated Special Events Coordinator to join our dynamic Special Events team. This position plays a key role in supporting large-scale, high-profile events such as the WM Phoenix Open, along with other hospitality and culinary activations throughout the year.

• Event Signage & Materials:
  Prepare and manage all event signage following established standards and templates.
• Design menus and venue signage in Canva or Publisher for both client-facing and back-of-house use.
• Organize and package signage, frames, and hardware by venue and day; manage post-event cleanup and reorganization.
• Collaborate with culinary and operations teams to ensure accurate and compliant signage across all locations.
• Document & Digital Management:
  Maintain and organize event documentation in SharePoint, including daily BEO updates.
• Create bulk PDF files for print with precise formatting and organization.
• Support accurate, timely communication of event materials to internal teams.
• Special Event Binder Creation, Design, and assemble detailed binders for each venue, including cover pages, indexes, contact sheets, and safety documentation.
• Coordinate the printing and organization of over 80 unique binders annually.
• Post-event: collect, clean, and restock binders for future use.
• Office Supply & Logistics Coordination:
  Maintain inventory of event office supplies and order replenishments as needed.
• Pack and distribute office boxes, supplies, and first aid kits by venue.
• Support the supply organization before and after events.
• Administrative & Operational Support:
  Create and enter menus in Canva and Caterease; assist with event floor plans using Prismm.
• Manage travel, housing, and team meeting coordination.
• Assist with post-event invoicing and administrative reconciliation.
• Licensing & Permits Print, distribute, and post all required licenses and permits for each venue (health, liquor, etc.).
• On-Site Event Support:
  Serve as a primary on-site point of contact for signage updates, supply needs, and client coordination.
• Support internal teams and clients with day-of execution and troubleshooting.
• Client & Event Management Communicate directly with clients regarding event details, menu updates, and logistics.
• Independently manage assigned events under the guidance of the Associate Director of Special Events.

Forget stuffy corporate kitchens. Here at M Culinary, we're a passionate crew obsessed with crafting amazing food & beverage experiences. Our core values? Inspiring Passion, Service to Others, Humbly Confident, and Making Huge Fun! Think fast-paced, collaborative, and full of good times (and of course, delicious food!).

As an employee-owner, you'll enjoy a sweet benefits package including medical, dental, vision insurance, a 401(k) match, and daily grab-and-go lunches made by our amazing chefs! Plus, you'll stay connected with our internal app and experience the ownership spirit that makes M Culinary so special.

The ideal candidate thrives in a fast-paced environment, enjoys creative problem-solving, and brings both administrative precision and hands-on event support to every project.

• Strong…