ESS Academy Lead

Position: ESS Academy Lead (2025-2026)
JOB SPECIFICATION

POSITION:
Academy ESS Lead

DEPARTMENT: ESS - General;

LOCATION:

Various GH Academy Locations

REPORTS TO:

Headmaster

EEO Classification:
Professional

FLSA STATUS:
Salaried-Exempt, Full-time

Position Summary:

The Academy ESS Lead is a leadership role on campus and is the "Team Lead" of the ESS department. While their supervisory role does not replace the supervision from the headmaster, their role does extend leadership in the specific areas where they have experience and expertise, namely: supporting ESSCs in the preparation for and execution of IEP meetings, guiding the development of ESS teachers, teacher in residence and ESSAs, compliance in terms of IEP paperwork, and the first level of advisement in challenging situations with students or parents.

They also represent the final decision at the ESS departmental level in terms of organizational logistics and strategy.

First and foremost, the Academy ESS Lead must model the core virtues of the academy and pursue a deeper understanding of what it means to provide a classical, liberal arts education. They also lead the ESS team's pursuit towards our north star: in our daily work with people, we earn and maintain faith and confidence in our good will, judgment, knowledge, and skill.

Major

Duties & Responsibilities:

Exceptional Student Services (ESS):

* Serves as the academy lead of the ESS team, providing support to team members for the effective completion of individual and shared responsibilities.

* Assists the Phoenix Home Office in training the ESSCs on the pedagogy of special education work within Great Hearts

* Partners with the headmaster to communicate the specifics of the ESS Lead and ESSC roles to the community before the start of the year and revisit as necessary

* Attends initial IEP meetings led by ESSCs to guide the relational hand-off from ESS Lead to ESSC and provide feedback to ESSCs on their execution

* Reviews IEPs and Evaluation reports written by the ESSCs for accuracy(1 file per semester)

* Models and provides guidance to ESSCs on partnering with general education teachers

* Partners with the headmaster to provide written and oral evaluations to the ESSCs

* Oversees the caseload distribution discussions, and  assignment of students to the individual ESSCs' caseloads:

* Ensures transfer procedure on all incoming students is complete

* Coordinates, facilitates, and executes initial and triennial Review of Existing Data and Review of

Additional Data meetings, including:

* Conducting classroom observations

* Gathering data on students referred by student study team (SST)

* Facilitating transition of parent relationships to assigned ESSCs from initial evaluation to IEP development in the event that students qualify for special education services

* Coordinates, facilitates, and executes annual IEP meetings for students on their caseload

* Collaborates with the general education teachers to ensure consistent implementation of student IEPs on their caseload

* Manages related service provider relationships  for students on their caseload:

* Provides orientation to each service provider to our educational philosophy, school model, campus layout, etc.

* Coordinates with related service providers and school psychologist regarding evaluations, meetings, and services

* Reviews, codes, and signs invoices, then submits them for HM approval

* Follows up with service providers to generate IEP progress reports

* May be required to provide specially designed instruction as academy caseload and student needs dictate

* Updates program information in the school information system (SIS) for students receiving special education as students enter, change eligibility categories or exit. Assists in ensuring ESSC's update caseload and IEzP information.

* Leads the ESS team to complete all EOY responsibilities to prepare for the proper rollover to the next year

* Facilitates the distribution of parent involvement surveys, post-school outcomes surveys annual site visits, annual enrollment audit and other compliance monitoring and reporting requirements,

General

Education:

* Partners with academy leadership team to provide guidance and recommendations to team members across…