Programs Administrator, Department of Administration; College of Medicine-Phoenix

Position: Sponsored Programs Administrator, Department of Administration (College of Medicine-Phoenix)
Sponsored Programs Administrator, Department of Administration (College of Medicine-Phoenix)

Posting Number
req
26096

Department
COM Phx Campus Administration

Department Website Link
College of Medicine-Phoenix

Location
Greater Phoenix Area

Address
475 N 5th Street, Phoenix, AZ 85004 USA

Position Highlights

The College of Medicine-Phoenix seeks an innovative, results-oriented individual to join our growing team as a Sponsored Program Administrator (SPA). This position will support certain functions of a portfolio comprising research grant accounts. This role will help team members with budget development and management, maintaining monthly reporting, and working with department managers and staff to provide financial reporting support.

The SPA must be skilled in reviewing, interpreting, and applying policy and procedures, handling multiple projects simultaneously, and working with short and competing deadlines. Must possess strong analytical skills and attention to detail, and be committed to excellent customer service and support for all departmental stakeholders. The SPA is expected to perform assigned duties with minimal guidance and assistance, and to work closely with the College's shared services teams.

The SPA will ensure compliance with university, state, and federal policies and procedures and will be responsible for maintaining fiscal and human resources/employee integrity for assigned departments.

• Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!
The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocation services, please .

Duties & Responsibilities

Grant and Contracting Management:

• Supports post-award day-to-day budget, financial, operating and reporting activity.
• Track grant revenue and expenses to meet project deadlines and terms.
• Help prepare required, operational, and special budgets.
• Provide support for the Finance team and serve as a guide for grant/contract budgets.
• Review monthly reporting with appropriate personnel to ensure data integrity and shifting priorities are accounted for.
• Ensure compliance of Sponsor terms & conditions and University, Federal, and State regulations.
• Work closely with Sponsor, University, Primary Investigators (PIs), and/or accountants to ensure relevant and appropriate activities are performed timely and accurately.
• Assist with answering questions regarding expenses and reporting.

Budget Management:

• Contribute to budget responsibilities by assisting fiscal officers with the oversight of research-related budgets (grants, contracts, local funds, etc.) and preparing monthly and quarterly financial reports.
• Provide support with the initial preparation departmental budgets for research funding sources (grant, contract, local, etc.) based on trend analysis, forecasting, and guiding principles.
• Consult with Director on departmental shifts and trends associated with clinical/research budget management to include operations, reconciliations, irregular and unusual transactions, and problem resolutions on a timely basis.
• Analyze research expenditures and reports for data integrity and work with accounting team to allocate expenses appropriately.

Department Support:

• Support the day to day operational and administrative activities in support of research programs.
• Create and oversee complex record-keeping systems and databases. Analyze complex information related to program administration and provide the information in reports and documents to PIs.
• Work cross-functionally with departments, their leaders, and administrators in the college and in the University to move research related objectives forward.
• Interacts and maintains liaison with PIs, staff, and outside/community agencies in facilitating research program objectives.
• In collaboration with the Department Administrative Lead, manage administrative issues and financial transactions for research projects, including management of P-Card use and documentation, disbursement vouchers, subject payment initiation, etc.
• Work with University Finance Department to ensure compliance in financial policies and procedures, and to ensure the financial transactions made were compliant with UA policies and procedures.

Financial Management:

• Support fiscal officers in overseeing the financial management of departmental research accounts.
• Advise department staff on financial matters when appropriate.
• Assist with analyzing research expenditures and reports for data integrity and work with accounting team to allocate expenses appropriately.

Knowledge,

Skills and Abilities

:

• Knowledge of accounting principles, practices, principles and procedures. to include uniform…