Travel & Expense Supervisor

Job Summary

Travel and Expense Supervisor is responsible for overseeing daytoday Travel and Expense operations while ensuring accuracy, timeliness, and compliance with company policies. This role serves as a subject matter expert and lead point of contact for invoice processing, vendor relations, expense reporting, and monthend close activities, while also supporting process improvements and mentoring staff.

• Provide guidance, training, and management of Travel & Expense (T&E) team fostering accuracy, accountability, and customer service excellence
• Allocate and monitor team workload to ensure efficient processing and coverage across entities and regions
• Serve as primary point of contact for internal customer inquiries and issue resolution
• Oversee reviews/approvals, and resolve employee expense reports
• Ensure proper coding and accurate entry of expense reports into the ERP
• Oversee weekly T&E batch, balance, clear & provide reporting to treasury
• Oversee monthly employee reimbursements, balance, clear & provide reporting to treasury,
• Reconcile T&E transactions and resolve discrepancies promptly
• Monitor Credit lines to ensure payments are processed as needed
• Oversee management of corporate credit card accounts & new card issuance
• Oversee terminations for corporate credit card accounts
• Assist with monthend, quarter end, and yearend close activities
• Support audits by providing documentation and responding to auditor requests
• Identify opportunities for process improvement and efficiency
• Periodic travel to support operational alignment and strengthen relationships with distributed teams to include in-person engagement for team development, process standardization, and key initiatives as identified
• Perform additional duties and projects as assigned

In accordance with applicable Company policies/procedures and Federal/State laws, will perform the following supervisory responsibilities: planning, assigning, and directing work; coaching and appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

• High school diploma or GED required
• Minimum of 5 years of progressive payables experience
• At least 2 years in a senior or lead payable role with demonstrated ownership of payables processes
• Strong proficiency with Microsoft Excel, Word, and Outlook
• Solid understanding of invoice processing, payment cycles, and AP controls
• High level of accuracy, organization, and attention to detail
• Ability to manage multiple deadlines in a fastpaced environment
• Strong written and verbal communication skills
• Ability to handle interactions professionally and resolve conflicts

• Associate's or bachelor's degree in accounting, Finance, or related field
• 7+ years of accounts payable experience in a mid to largesize organization
• Experience leading or mentoring AP staff
• Experience with ERP or accounting systems (e.g., Oracle, SAP, Net Suite, Workday, or similar)
• Experience supporting audits and financial close processes
• Familiarity with process improvement or AP automation initiatives

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment

In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.

• The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate

• Working Hours: This position generally works Monday
  - Friday, overtime and on call when necessary
• Medical
• Vision
• Flexible Spending Accounts
• 401K w/ company match
• Life/AD&D/LTD
• Paid Vacation/Sick/Holidays
• Employee Assistance Program
• Pet Insurance

This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

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