Disbursement Loan Administrator

About the Role

A Disbursement Loan Administrator I is responsible for managing a moderate to complex commercial construction loan portfolio and reviewing CRE construction due diligence, loan documents and draw packages in accordance with credit policy requirements for risk management. The role protects the Bank’s interest through proper documentation, ensuring all approved terms and conditions are properly implemented throughout the administration of the construction loan and the accompanying draws.

Responsibilities include reviewing and processing moderate to complex commercial construction loans and draw packages (CRE, multifamily, healthcare, industrial, retail, etc.) in accordance with the organization’s workflow, ensuring regulation, policy, and procedures/practices are followed. The administrator actively participates in collaboration projects and teams within the division and across departments, monitors loans in process, maintains pipeline reports, and actively participates in team meetings.

The role engages and coordinates third‑party consultants for cost reviews or site inspections, ensures timely delivery of reports, coordinates receipt of borrower draw request packages, reviews for accuracy and processes funding in accordance with bank guidelines and documented disbursement requirements. The administrator works in partnership with Relationship Managers, Underwriters, Loan Administrators and other Bank associates as the primary liaison with customers, inspectors, and title company representatives throughout all phases of construction until the loan is fully disbursed.

Responsibilities also include reviewing and analyzing land surveys, construction contracts, construction schedules, environmental assessments, project cost reviews, building inspection reports, etc., to ensure all construction draws are funded in accordance with the required guidelines. The administrator maintains loan files and draw files with sufficient documentation for third‑party review, prepares files for timely audits, analyzes proposed construction budgets, the final settlement statement, and the internal disbursement summary to confirm all fees and costs remain in balance throughout the loan term.

The administrator also analyzes and reconciles construction draw requests, recommends approval of the funding draws, obtains all required approvals, and reviews monthly site inspections and title endorsements to assess and identify project risks. They create and maintain a bank budget for tracking all construction draws and interest reserve advances in an Excel document or construction loan management system, manage interest reserve budgets and payments until fully disbursed, and perform other duties as assigned.

All associates are responsible for completing internal controls as part of performing their assigned duties. Internal control responsibilities are based on various policies, procedures and documents, including the Code of Conduct. The administrator demonstrates compliance with all bank regulations for the assigned job function and applies for designated responsibilities – knowledge may be gained through coursework and on‑the‑job training. The role maintains a working knowledge of Bank policies and procedures regarding the Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other applicable regulations.

• High school diploma or GED (preferred)
• 2 years of experience in commercial real estate, construction loan administration, or a related field, including project management/management experience (Required)
• 1‑2 years of title and escrow experience (Preferred)
• Developing knowledge of all operational systems, procedures, construction guidelines, and/or services supported by the Bank’s Commercial Real Estate Services Department
• Knowledge of title, escrow, survey, and loan documentation preparation
• Organizational and project management skills
• Strong computer skills, including Precision, Accu Draw (or similar construction draw monitoring software), PowerPoint, Excel, and creating links and fillable PDF documents
• Building technical expertise in construction draw administration functions
• Knowledge of…