Programs Administrator, Department of Administration; College of Medicine-Phoenix

Sponsored Programs Administrator, Department of Administration (College of Medicine-Phoenix)

Posting Number - req
26096

Location
- Greater Phoenix Area

Address - 475 N 5th Street, Phoenix, AZ 85004 USA

The College of Medicine-Phoenix seeks an innovative, results-oriented individual to join our growing team as a Sponsored Program Administrator (SPA). This position will support certain functions of a portfolio comprising research grant accounts. This role will help team members with budget development and management, maintaining monthly reporting, and working with department managers and staff to provide financial reporting support. The SPA must be skilled in reviewing, interpreting, and applying policy and procedures, handling multiple projects simultaneously, and working with short and competing deadlines.

Must possess strong analytical skills and attention to detail, and be committed to excellent customer service and support for all departmental stakeholders. The SPA is expected to perform assigned duties with minimal guidance and assistance, and to work closely with the College's shared services teams. The SPA will ensure compliance with university, state, and federal policies and procedures and will be responsible for maintaining fiscal and human resources/employee integrity for assigned departments.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities
- Grant and Contracting Management:
Supports post-award day-to-day budget, financial, operating and reporting activity. Tracks grant revenue and expenses to meet project deadlines and terms. Helps prepare required, operational, and special budgets. Provides support for the Finance team and serve as a guide for grant/contract budgets. Reviews monthly reporting with appropriate personnel to ensure data integrity and shifting priorities are accounted for. Ensures compliance of Sponsor terms & conditions and University, Federal, and State regulations.

Works closely with Sponsor, University, Primary Investigators (PIs), and/or accountants to ensure relevant and appropriate activities are performed timely and accurately. Assists with answering questions regarding expenses and reporting.

Budget Management:
Contributes to budget responsibilities by assisting fiscal officers with the oversight of research-related budgets (grants, contracts, local funds, etc.) and preparing monthly and quarterly financial reports. Provides support with the initial preparation departmental budgets for research funding sources (grant, contract, local, etc.) based on trend analysis, forecasting, and guiding principles. Consults with Director on departmental shifts and trends associated with clinical/research budget management to include operations, reconciliations, irregular and unusual transactions, and problem resolutions on a timely basis.

Analyzes research expenditures and reports for data integrity and work with accounting team to allocate expenses appropriately.

Department Support:
Supports the day to day operational and administrative activities in support of research programs. Creates and oversees complex record-keeping systems and databases. Analyzes complex information related to program administration and provide the information in reports and documents to PIs. Works cross-functionally with departments, their leaders, and administrators in the college and in the University to move research related objectives forward.

Interacts and maintains liaison with PIs, staff, and outside/community agencies in facilitating research program objectives. In collaboration with the Department Administrative Lead, manages administrative issues and financial transactions for research projects, including management of P-Card use and documentation, disbursement…