Payroll Manager

Payroll Manager

Oats Overnight is on a mission to build a generational CPG brand. Since 2016, our high-protein, drinkable oatmeal has reached over a million customers through direct-to-consumer, and we're now scaling with all major nationwide retail and club partners. Our goal: become a household brand by leveraging speed, storytelling, and strategy.

We are vertically integrated: we develop, manufacture, and fulfill everything in-house. This operational control allows us to engage customers directly into the R&D process, an initiative where we were first-to-market in CPG. It also makes our brand tangible and real: our factory, our team, and our product pipeline are all part of the narrative.

This is an exciting stage — we are emerging as a significant omni-channel brand and launching new products to capture significant market share across verticals. We want you to help us get there.

Every teammate here has equity because we're building something big, and everyone plays an important role. If you're excited about building a brand that does things differently, this is that opportunity.

The Payroll Manager owns all things payroll at Oats Overnight. You'll be the primary processor and point of contact — for employees, HR, and Finance — on every payroll-related matter. You'll run weekly payroll in UKG Pro, ensure tax compliance, support financial audits, and partner closely with Accounting on month-end close. This is a hands-on, high-ownership role for someone who genuinely loves getting payroll right.

Primary processor of weekly payroll across Oats Overnight

Verify new hires and personnel changes, calculate overtime and bonus payments, and maintain accurate electronic records

Manage all garnishments and ensure timely processing and payment with internal partners

Validate pre- and post-payroll reporting to ensure a successful pay process; responsible for all post-payroll reporting and filing

Prepare and book accruals for full-time and temp labor

Prepare month-end close payroll analytical reporting, researching and providing answers for variance drivers

Own accrued payroll reconciliation — research and resolve discrepancies

Internal UKG champion — responsible for all business rules (4+ org levels, high-volume gross/tax/deduction codes), mapping, and reporting

Responsible for all payroll tax compliance (940s, 941s, W-2s) and audits

Support financial audit inquiries and deliverables

Be the go-to resource for employee payroll questions and concerns

Enforce SOPs with leadership across approvals, timecards, punches, and CTO

Make recommendations and help implement changes to methods and procedures to improve effectiveness and security

Other duties as assigned

5+ years of hands-on payroll management experience with a mixed hourly and salaried, multi-state population

Bachelor's degree preferred

Must have managed payroll at 500+ FTEs

Deep knowledge of multi-state and federal pay laws and requirements

Strong attention to detail with sharp investigative and analytical skills

Demonstrated understanding of GAAP principles, accounting, financial systems, and processes

UKG Pro experience required (or equivalent UKG platform experience)

Comfortable leveraging AI tools to strategize and problem-solve

Bilingual in Spanish a plus

Someone that can partner and influence at all different levels

Ability to handle multiple priorities and navigate in a fast-moving environment

A relentless drive to get things done.

Flexible, willing, and quick to learn new processes, new technology, and new ways of thinking.

This is going to be fun.

Casual, friendly culture. We're serious about what we do but we don't take ourselves too seriously.

Every employee has equity

High growth potential with opportunities to expand

Free oatmeal. It's very good.

It's not a cushy job, the bar is high

We are growing quickly, and have a fast-paced work environment.

Ownership — We are all owners. We show up with passion and accountability in everything we do. If something's broken, fix it or call it out.

Rational — How we decide matters. We focus on what we can control and make high-quality decisions repeatedly.

Iterative — We challenge the status quo and improve constantly. When data or…