Contracts Management Specialist - Specialty

DEPARTMENT OF ECONOMIC SECURITY

Your Partner For A Stronger Arizona. DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona. DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of life.

Would you like to be part of an amazing team that helps Arizonans thrive? At the Department of Economic Security (DES) we strengthen individuals, families, and communities for a better quality of life. DES is looking for individuals who are committed to service, community, and teamwork. Come join the DES Team! The Department of Economic Security, Division of Developmental Disabilities (DDD), is seeking an experienced and highly motivated individual to join our team as a Contracts Management Specialist 3.

DDD provides individuals with developmental disabilities, and their families, services and supports that are flexible, high quality, and member driven. These services provide individuals with opportunities to exercise their rights and responsibilities of independent decision-making and engagement in the community. Applicants for this position cannot be licensed or certified by the DDD Office of Licensing Certification and Regulation, cannot have a principal interest in or have spouse or close family with principal interest in a DDD Qualified Vendor Agreement, and cannot be employed or subcontracted by a DDD Qualified Vendor.

• Advising managers and staff on procedures for developing contracts or parts of contracts; working with program staff to develop a scope of work that meets the Division’s needs, writing solicitation components, service specifications and contract forms, preparing contracts and amendments, evaluating proposals; managing contracts, and providing technical assistance to program staff, contractors and applicants.
• Conferring, advising, and providing technical assistance to management, statewide program staff and contractors on contract related issues; attending unit staff and statewide program staff meetings, leading discussions, giving instructions and making suggestions to resolve issues/problems.
• Meeting with representatives of other division sections, state agencies and federal/local agencies to resolve contractual related issues and making decisions based on Division policy and input from Senior Management.
• Researching, reviewing, and interpreting federal and state laws, regulations, policies and procedures related to administration of DDD Contracts; asking questions, listening, identifying and suggesting resolutions to issues/problems to assist with the development of DDD Contract Administration policies as needed; instructing unit staff and developing manuals related to contract administration policies and procedures for DDD statewide staff.

• Knowledge:
  Federal and state laws and statutes pertaining to contracting including Title XIX Arizona Health Care Cost Containment System (AHCCCS), Arizona Procurement Code and DES‑DDD policies and procedures pertaining to Contract Compliance, Business administration and procurement practices, Contract Management for human services.
• Skill:
  Program design, planning, development and maintenance of documents, forms and service specifications; interpersonal relations applied to communications between District and other organization personnel, other agencies and service providers; negotiations, problem resolution, good decision making, listening, logical and creative reasoning; contractual data development, analysis and evaluation; using computer applications (full Microsoft Office Suite and Google Docs).
• Ability:
  Work independently and collectively with colleagues and team members; multi‑task and prioritize large quantities of work; detail oriented; highly retentive memory; train staff; organize work projects; led statewide meetings.