Procurement Officer

Purpose of Role

Administer the procurement and contract management process to ensure the compliant, timely, and cost-effective acquisition of goods and services in support of agency operations.

Administer the procurement and contract management process to ensure the compliant, timely, and cost-effective acquisition of goods and services in support of agency operations.

Bachelor's degree in business, finance, or a related field, and six (6) years of experience in:

• Public procurement and contract management
• Construction or professional services contracting
• Audit compliance or regulatory oversight
• Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
• Additional education cannot be substituted for experience.

Human Resources reserves the right to call only the most qualified applicants to the selection process.

None required.

• Initiate, administer, and close out contracts according to internal policies and procedures and external rules and regulations; prepare solicitation and related documentation; and determine provisions.
• Facilitate and coordinate complex and often lengthy bid opening and closing of proposals, manage the scoring and ranking process, and review and verify submittal compliance with applicable requirements.
• Track and maintain complete information, draft and review contract and procurement-related correspondence and reports to provide verifiable audit trails.
• Monitor procurement and contract-related documentation for compliance and quality assurance and report non-compliance to management.
• Serve as a liaison and resource to internal and external stakeholders regarding contract and procurement activities; respond to inquiries and resolve sensitive issues; make recommendations; and provide insight and education regarding the purchasing process.
• Facilitate the stewardship of funds by promoting maximum fair and open competition throughout procurement processes; determine the need for exceptions to procurement processes and contractor requests for waivers and deviations from contract terms; and provide cost analysis and assist in developing negotiation strategies and revised proposals.
• Performs other duties of a similar nature and level as assigned.

Required Knowledge &

Skills:

• Extensive process of solicitation development methodologies.
• Advanced proposal evaluation procedures and methodologies.
• Comprehensive audit trail documentation processes.
• Fundamental theory of contract stewardship and compliance.
• Essential negotiation strategy processes and methodologies.
• Introductory cost analysis methods and practices.
• Basic procurement ethics and fair competition theories.
• Using a computer and related software.

• Writing solicitation and contract documents.
• Facilitating bid openings and evaluation processes.
• Verifying proposal compliance and requisition details.
• Tracking procurement documentation for audits.
• Liaising with internal and external stakeholders.
• Conducting cost analyses and negotiation strategies.
• Facilitating fair and open procurement competitions.
• Communication and interpersonal skills to exchange information and receive work direction.

Work is performed in a typical office setting with routine use of standard office equipment. This role is sedentary requiring the physical exertion of up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.

This role typically requires sitting, handling, fine dexterity, visual acuity, hearing, speaking, walking, standing, lifting, carrying, pushing/pulling, reaching, twisting, time pressure, tedious or exacting work, changing of tasks, multi-tasking, irregular work schedule/overtime, and working with others on a team.

Valley Metro is a Drug-Free Workplace and an Equal Opportunity Employer.