Procurement Specialist

ARIZONA DEPARTMENT OF HOMELAND SECURITY The Arizona Department of Homeland Security was established in 2006 by the Arizona State Legislature to support the mission of providing strategic direction and access to federal homeland security grant program resources that will further enable the stakeholders' collective goals to prevent, protect, mitigate, respond to and recover from terrorist attacks and other critical hazards that affect the safety, well-being and economic security of Arizona.

PROCUREMENT SPECIALIST
* This position may be eligible to work remotely 1-2 days a week after job training requirements are met

* Job Location:

100 North 15th Avenue

Phoenix, Arizona 85007

Annual Salary Range: $52,000 - $62,000

Grade: 20

This position will close on Friday August 7, 2026

The Arizona Department of Homeland Security (AZDOHS) is seeking a Procurement Specialist to join the Finance and Administration team, reporting directly to the Assistant Director of Finance and Administration.

The Procurement Specialist will:

• Work in conjunction with statewide procurement in advising agency managers and staff on procedures for developing contracts or parts of contracts
• Provide guidance to agency staff, other government agencies and grant subrecipients on contract or agreement policies and procedure
• Explain and advise staff on state contract and procurement laws, rules, regulations, operating policies, procedures, and ethics
• Prepare and deliver training to agency staff and grant subrecipients on contract procedures, requirements and related issues
• Collaborate with technical resource staff to develop specifications and requirements on procurements within scope
• Explain agency purchasing, agreement or contract policies to agency program staff
• Facilitate contractor or vendor invoices for payment

• Prepare and deliver training to agency staff and grant subrecipients on contract procedures, requirements and related issues
• Collaborate with technical resource staff to develop specifications and requirements on procurements
• Facilitate internal review of quotes, requisitions, contracts, and invoices in relation to procurements
• Respond to questions from grant subrecipients regarding procurement guidance
• Enter all data and receipts into the Arizona Procurement Portal
• Other duties as assigned as related to the position

Knowledge:

• Knowledge of federal and state funding rules and regulations, contract language, contract management, agency program/project policies and procedures
• Knowledge of accounting practices and the analysis and reporting of financial data
• Knowledge of purchasing procedures and methods for acquiring goods/services
• Knowledge of techniques used to negotiate or gain agreement with others
• Knowledge of principles and processes of governmental contracting
• Knowledge of federal and state procurement laws and statutes

Skills:

• Skills in relationship building with internal, external, and vendor stakeholders
• Skills in analytical thinking, problem-solving, and a strong attention to detail
• Skills in negotiation, communication, and conflict resolution
• Skills in Google Suite and Microsoft Office
• Skills in project management

Ablity:

• Ability to establish and maintain working relationships with contracted and governmental agency representatives and special interest groups
• Ability to evaluate and analyze programmatic and fiscal data, negotiate contracts, and maintain complex record-keeping systems
• Ability to analyze technical specifications in bids
• Ability to communicate verbally and in writing

• Bachelor's Degree and at least two years in procurement or relevant equivalent experience

• Required to drive on State business; must possess a valid Arizona driver's license
• If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:
  Driver’s License Requirements.

• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• Life insurance and long-term disability insurance
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Sick leave
• Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

• Positions in this classification participate in the Arizona State Retirement System (ASRS)
• Please note that enrollment eligibility will become effective after 27 weeks of employment

If you have any questions please feel free to contact Alexis Pagel at apagel for assistance