Procurement Specialist

DEPT OF HEALTH SERVICES

The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career;

from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $300.00 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

Address: 150 N 18th Ave, Phoenix, AZ 85007

Salary: $60,500

Grade: 20

This position exists to coordinate and assist the Department in soliciting for its procurement and operational needs through existing state and agency specific contracts. This position assists training agency personnel on the use of existing contracts and the purchasing procedures specific to the computer based system used by the Department.

• Writes, solicits, evaluates and recommends awards of solicitations for the Department's needs; coordinates needs with end users; develops technical, complex specifications; creates solicitation documents; distributes, advertises, and responds to questions related to the solicitation; conducts informational meetings as necessary; conducts public solicitation openings;
  Conducts evaluation committee meetings;
  Evaluates offers, including clarifications, presentations and Best and Final Offers; recommends for award contracts, including securing required documentation.
• Provides purchasing expertise and services including, but not limited to obtaining quotes, reviewing purchase requests; working with staff to clarify requirements and develop specifications; tracking and following-up as necessary to ensure the proper receipt of goods and services. Analyzes, researches and compares products, services, quality, availability, shipping and makes purchase recommendations. May make purchases based on the delegated authority.
• Administers contracts; requests contract extensions: authorizes price increases; processes amendments; conducts meetings; post award meetings; conflict resolution; file Reviews.
• Provides training and assistance to end users regarding purchasing procedures, documents and contracts.
• Acts as the main information source for end users:
  Procurement procedures, Arizona Procurement Code, Department and Statewide contracts, Commodities assigned. Perform all annual required trainings.
• Updates and monitors databases that track contracts and agreements. Verify adherence to contract or agreement terms and conditions. Identify potential problems or conflicts and solve or recommend solutions. Answer questions or find information for agency staff, the public, contractors and vendors. Investigate and resolve problems of contract performance to ensure contract compliance. Notifies vendors of errors/noncompliance. Writes vendor performance deficiency reports.
  
  Create and manage amendments to current contracts/agreements.
• Other duties as assigned as related to the position.

• Federal and State procurement laws and statutes.
• Federal and State funding rules and regulations.
• Contract language, contract management; contract negotiation.
• Agency program/project policies and procedures.
• Principles, theories and processes of governmental contracting.
• Principles and processes in business and organizational planning, coordination and execution such as resource allocation and production methods.
• Accounting practices and the analysis and reporting of financial data.
• Techniques used to negotiate or gain agreement with others.
• Methods and principles of numbers, their operations and interrelationships including basic arithmetic, algebra, statistics and business mathematics.
• Methods of computer operation including software applications used to process, store and tabulate information or data.
• Performance Management (PM), and Continuous Quality Improvement (CQI) and Lean methodologies.

• Communicate verbally and in writing.
• Evaluate and analyze programmatic and fiscal data.
• Maintain complex record keeping systems.
• Learn, interpret and apply…