Special Program Training Coordinator

DEPT OF EMERGENCY AND MILITARY AFFAIRS The Department of Emergency & Military Affairs (DEMA), led by The Adjutant General, provides emergency management and military capabilities to the citizens of Arizona and the nation. The Emergency Management Division consists of three sections—operations, preparedness, and financial administration. Each section works collaboratively across the agency and with external partners to manage emergency responses and reduce the impacts of disasters.

Additionally, DEMA is the headquarters for the Arizona National Guard, the primary combat reserve of the United States military. The Arizona Army and Air National Guard provide military forces and equipment to accomplish community, state, and federal missions. SPECIAL PROGRAM TRAINING COORDINATOR Job Location

Address:
Papago Park Military Reservation (PPMR), Phoenix, AZ

Salary: $19.4691 - $27.1409 per hour (DOE)

Grade: 20

Closing Date:
October 2, 2026

Actively participates in promoting a continuous improvement workplace culture, through the use of teamwork, root cause problem solving, standard operating procedures, and review of performance metrics. Coordinates and delivers statewide emergency management training programs to enhance preparedness and response capabilities. Collaborates with internal staff and local, state, and federal partners to assess training needs, support curriculum development, and ensure alignment with national standards and grant requirements.

Contributes to the development of the future emergency management workforce by supporting the agency’s internship program.

• Coordinates internal and statewide training events, manages course material, prerequisite verifications, enrollment approvals, classroom logistics and after-action review. Evaluates instructor applicants for curriculum alignment and processes student applications for residential programs. Reviews course evaluations, resolves issues, and provides guidance and technical expertise to support stakeholders in identifying and addressing training gaps.
• Reviews and processes documentation related to grant funding, to include county funding requests, and vendor invoicing. Participates in the vendor contracting process, including reviewing proposals and agreements. Collaborates with internal teams and external partners to ensure timely and accurate documentation flow, while maintaining compliance with funding and procurement guidelines.
• Engages in outreach with academic institutions and facilitates the placement of interns by coordinating efforts among academic partners, students, and internal staff. Ensures compliance with relevant policies, oversees intern recruitment and placement, and manages onboarding and offboarding processes. Maintains records of intern schedules, activities, and attendance; conducts regular check-ins; addresses issues; and provides guidance to supervisors.
• Facilitates Learning Management System (LMS) data cleanup, record reconciliation, and adherence to database protocols. Creates and maintains user accounts, assigns permissions, and manages event templates, automated communications, and custom reports. Provides system training, tracks and reports issues to the vendor, and supports resolution efforts.
• Participates in no-notice State Emergency Operations Center (SEOC) activations, supporting the Plans Section during activations, training and exercises events. Opportunity to deploy locally or out of state under the Arizona Emergency Management Assistance Compact (AZ-EMAC) or the National Emergency Management Assistance Compact (EMAC) to assist with real-world incidents, providing critical support to affected regions.
• Attend state and national meetings, seminars, and conferences to…