Program Manager - Child and Adolescent Psychiatry

Creighton University School of Medicine - Phoenix

Graduate Medical Education

Child and Adolescent Psychiatry Fellowship Program Manager

____________________________________________________________________________________

The GME Program Manager works in collaboration with the Program Director(s) and GME Program Managers to coordinate administration of residency and fellowship educational programs for the department. The GME Program Manager serves as the administrative person for the Child and Adolescent Psychiatry Fellowship Program and is primarily responsible for programmatic planning and accreditation across both primary training sites and the operational and financial management of the designated GME training program in partnership with the GME Manager/Administrator.

In collaboration with the Program Director and reporting to the GME Manager/Administrator, the position requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment.

This position is based out of Mesa. You may need to travel to Phoenix occasionally

Essential Functions & Responsibilities:

• Collaborates with the GME Program Director and or program leadership members to design, implement, and manage the administrative/academic operations of the program(s).

• Provides direct supervision for administrators within Child and Adolescent Psychiatry Fellowship Program, with responsibility to delegate and organize work within the team.

• Manages evaluations and career progression of direct reports.

• Oversee timecards, time management, leave of absences, and all HR matters for the learners of the program.

• Provides support and meets regularly with the Program Director concerning program management and activities and the status of projects. Identifies and evaluates the methods for improving workflow and cost effectiveness and makes recommendations to the Program Director and GME Manager for improvement.

• Oversee program-level policy development.

• Interprets and applies ACGME, other national accrediting agencies, and hospital policies to support compliance.

• Provides both administrative supervision and support to residents/fellows. Acts as a liaison between residents and hospital administration when necessary. Establishes relationships and acts as a liaison to other Hospitals, internal departments, and divisions regarding resident recruitment, orientation, external rotations, etc.

• Oversees department-level trainee orientation.

• Informs residents and trainees of inter and intradepartmental policy and procedure changes, with assistance from GME office.

• Develops, implements, and oversees the maintenance of filing, record keeping, distribution of materials, and other types of office/program systems. Evaluates and standardizes office procedures and effectively troubleshoots and resolves issues.

• Creates and/or oversees external program advertising/media through websites, brochures, postcards, publications, and other such media. Creates/edits annual publications regarding the program. Responsible for program's website content.

• Develops, implements and improves the evaluative processes of the trainees, program, faculty, and rotations.

• Directs planning of departmental annual events including recruitment, orientation, graduation, faculty retreats, as well as various meetings and program-related events.

• Oversees organization of CCC and PEC meetings and preparation and distribution of materials for conferences and lectures.

• Assists GME office to track and processes paperwork for visa requests, in conjunction with the Registrar and International Office.

• Works with GME to ensure accuracy of budget statements and assists with yearly residency budget. Oversees all purchasing for the office/program. Approves expense reports. Assesses equipment acquisition and training needs and makes recommendations to the Program Director and GME Manager.

• Prepares ACGME Annual Reporting (WebADS), Self Study, Site Visits, and internal/special reviews.

• Oversees the ERAS database (Electronic Residency Application System) and its processes during the Residency Recruitment season.

• Accountable for…