Healthcare Data Validation & Ingest Specialist; Medical RCM

About Us

Ventra is a leading business solutions provider for facility-based physicians practicing anesthesia, emergency medicine, hospital medicine, pathology, and radiology. Focused on Revenue Cycle Management, Ventra partners with private practices, hospitals, health systems, and ambulatory surgery centers to deliver transparent and data-driven solutions that solve the most complex revenue and reimbursement issues, enabling clinicians to focus on providing outstanding care to their patients and communities.

Come Join Our Team!

As part of our robust Rewards & Recognition program, this role is eligible for our Ventra performance-based incentive plan, because we believe great work deserves great rewards

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The Healthcare Data Validation & Ingest Specialist (Medical RCM) is responsible foremanningandmonitoringthe intake of billing files and patient records from multiple sources, including email submissions and portal downloads. This role ensurestimelyandaccurateimporting of data into the system,validates file integrity, sorts and indexes records, and processes case logs and surgery schedules. The position requires strong organizational skills, attention to detail, and the ability to work under tight deadlines.

• File Intake and Monitoring
• Monitor and manage files received through Intake Billing and email submissions.
• Pull patient records and billing files from designated portals.
• Track and log all incoming files to ensure completeness and accuracy.
• Sorting and Organization
• Sort files by facility, Date of Service (DOS), and other required criteria.
• Organize andmaintainstructured file storage for easy retrieval.
• Data Import and Indexing
• Import files into the system following established protocols.
• Indexadditionalrecords to the correct patient account tomaintaindata integrity.
• Validate data formatting and resolve discrepancies before ingestion.
• Case Log and Surgery Schedule Processing
• Process case logs and surgery schedules accurately andin a timely manner.
• Ensure all related documentation is properly linked to patient accounts.
• Communication and Coordination
• Collaborate with internal teams to address missing or incorrect files.
• Escalate issues promptly to ensuretimelyresolution.
• Compliance and Documentation
• Maintainaccuraterecords of all imported files and related activities.
• Ensure compliance with HIPAA and organizational data security standards.
• Reporting and Analysis
• Generate reports on file intake status and data ingestion performance.
• Provide insights to improve efficiency and reduce errors in the import process.

Essential Functions:

• Ability to manage multiple data sources and prioritize tasks effectively.
• Strong analytical skills foridentifyingand resolving data discrepancies.
• Proficiency in using data import tools, portals, and healthcare systems.
• Effective communication skills for coordinating with internal and external stakeholders.
• Maintain confidentiality and compliance with HIPAA and organizational standards.

• Bachelor’s degree in Healthcare Administration,Finance,Accounting,Business Management, ora related field preferred.
• Equivalent work experience in healthcare revenue cycle or billing may be considered in lieu of a degree.
• Minimum1–2 yearsof experience inmedical billing,charge posting, or healthcare revenue cycle operations.
• Hands-on experience withbatch processing,visit list management, andcharge log review.
• Familiaritywithhealthcare systems,electronic health records (EHR), and reporting tools(e.g., concurrency reports, cube data).
• Experience working withmonth-end closing schedules and meeting strict deadlines.
• KnowledgeofHIPAA compliance and data integrity…