Payroll Manager

We are seeking an experienced and detail-oriented Payroll Manager to lead payroll operations for a multi-state workforce within the healthcare industry. This role is responsible for ensuring accurate, timely payroll processing and regulatory compliance, while supporting a positive employee experience across multiple communities. The Payroll Manager partners closely with HR, Finance, and external service providers to maintain payroll accuracy and operational excellence.

Payroll Operations:

• Oversee timely and accurate multi-state payroll processing using HRIS and payroll platforms
• Ensure compliance with all federal, state, and local payroll tax regulations and wage and hour laws
• Reconcile payroll transactions with Finance and investigate and resolve discrepancies
• Manage payroll system upgrades, enhancements, and process changes
• Lead year-end payroll activities, including W-2 preparation, reconciliation, and coordination with service providers
• Maintain strong internal payroll controls and support internal and external audits
• Develop, maintain, and communicate an annual payroll calendar (pay schedules, merit increases, PTO cash-out cycles, etc.)
• Serve as the primary point of contact for payroll service providers and third-party administrators
• Monitor service quality and resolve escalated payroll or compliance-related issues
• Lead, mentor, and develop payroll team members
• Promote a collaborative, efficient, work environment
• Drive payroll process improvements and operational efficiencies
• Support team performance management, and professional development

Compliance and Reporting:

• Ensure compliance with payroll-related federal and state regulations, including payroll tax filings, SUI, garnishments, and wage and hour requirements
• Prepare, review, and submit required payroll-related reports and filings
• Support audits, system implementations, and compliance reviews related to payroll operations

• Bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field
• 5+ years of payroll administration experience, preferably supporting a multi-state workforce
• Strong knowledge of payroll tax regulations, wage and hour laws, and compliance requirements
• Experience working with HRIS and payroll platforms (ADP, Workday, Dayforce, or similar)
• Proven leadership experience with the ability to develop and motivate teams
• Strong analytical, organizational, and problem-solving skills
• Excellent communication and cross-functional collaboration skills
• Payroll or HR certification (CPP, SHRM-CP, PHR) preferred
• Competitive salary commensurate with experience
• Comprehensive health, dental, and vision insurance
• Retirement savings plan with employer matching
• Generous paid time off
• Opportunities for professional growth and advancement