Payroll​/Benefits Administrator

The Payroll & Benefits Administrator is responsible for managing all payroll activities and administering the organization’s employee benefits programs. This role ensures accurate and timely payroll processing, maintains compliance with federal and state regulations, and provides ongoing support to employees regarding compensation and benefits. The position collaborates closely with HR, Finance, and external vendors to ensure seamless operations and a positive employee experience.

• Process biweekly/weekly payroll accurately and on time for all employees.
• Review and validate timesheets, deductions, earnings, and adjustments.
• Maintain and update employee payroll information in the HRIS/payroll system.
• Process wage garnishments, tax with holdings, and other required deductions.
• Reconcile payroll reports and ensure proper general ledger entries.
• Assist with year-end processing including W-2s and payroll tax filings.

• Administer employee benefits programs including medical, dental, vision, life insurance, disability, FSA/HSA, and retirement plans.
• Support new hire enrollment, qualifying life events, and annual open enrollment.
• Maintain benefit records and ensure accurate data in HRIS and vendor portals.
• Reconcile monthly benefits invoices and coordinate with Finance for payment.
• Serve as a liaison with benefits vendors and brokers.
• Educate employees on available benefits and assist with questions or issues.

• Ensure payroll and benefits practices comply with federal, state, and local laws (FLSA, ACA, COBRA, HIPAA, ERISA).
• Maintain accurate payroll, benefits, and employee documentation.
• Support internal and external audits.
• Monitor changes in legislation and recommend process updates as needed.

• Respond to employee inquiries related to pay, deductions, benefits, and leave balances.
• Provide guidance on benefits eligibility, coverage options, and plan usage.
• Address and resolve payroll or benefits discrepancies.

• Partner with HR for onboarding, compensation changes, and separations.
• Work with Finance on payroll funding and reporting.
• Coordinate with insurance carriers and third-party administrators.

• 2–5 years of experience in payroll and/or benefits administration.
• Knowledge of payroll regulations, benefits compliance requirements, and HRIS/payroll systems (e.g., ADP, Paylocity, Paycom, Workday).
• Strong analytical and problem‑solving skills.
• Excellent communication, customer service, and confidentiality skills.
• High attention to detail and ability to manage multiple deadlines.