Human Resources Admin

Job Description – Human Resources Admin

This is a contract for 12 months with no guarantee to extend/convert.

Workforce Data Update & Process Tracking:

• Carefully maintain and update people-related data to reflect current progress, ensuring all personnel records consistently match actual conditions.

• Process Tracking & Communication:
  Manage the end-to-end tracking of employee extensions and repatriation processes, promptly notifying all stakeholders of any changes in personnel status.
• Proactive Follow-up:
  Proactively communicate with managers and employees to remind managers and respective HRBPs of pending approvals. Provide clear updates on current approval statuses and estimated timelines for subsequent process steps.
• Overseas Assignment Coordination:
  Serve as the primary point of contact for employees undergoing extensions or repatriation; address policy-based inquiries, track internal job search progress, and coordinate with site HRBPs/People Partners to initiate necessary sign-off workflows.
• Support Communication Session:
  Coordinate administrative logistics for employee communication meetings, including scheduling, venue booking, conduct pre-meeting equipment checks, and attendance tracking as well as on-site needed.

• Initiate and track organizational and personnel change approval flow. Proactively following up with relevant managers and stakeholders to ensure sign-offs are completed accurately and on time.

Load Bereavement Data:
Accurately process and load bereavement data into the system.

Employment Verification (EV):
Prepare, verify, and issue and send Employment Verification (EV) letters for current and former employees upon request.

• Associate degree; degree in Human Resources, Administration, or a related field preferred
• 0–3 years of progressive experience in workforce analytics or program management
• Demonstrated capability in workforce reporting, data analysis, and program/project tracking
• Advanced proficiency in Microsoft Excel and other Microsoft Office applications (or Microsoft Office Suite)
• Strong cross-functional coordination and communication skills
• Exceptional attention to detail with a commitment to data accuracy
• Bilingual proficiency in English and Mandarin

Work Location:

Phoenix, AZ. This position requires full-time on-site presence. Training

Location:

Phoenix, AZ

Travel:
Not required