Human Resources Administrator

Job Title:

Human Resources Administrator / HR & Recruiting Coordinator

Job Description

This full-time Human Resources Administrator / HR & Recruiting Coordinator role offers the opportunity to shape the employee experience from first contact through onboarding and beyond. In this highly visible, front-facing position, you support recruiting, HR administration, employee engagement, and office operations for a busy roofing and construction environment. You manage schedules and staffing logistics, coordinate executive travel and expenses, and serve as a trusted HR partner to leadership and field crews.

The role is ideal for a detail-oriented, proactive professional who is passionate about supporting others and thrives in a fast-paced, results-driven setting.

Responsibilities

+ Manage and continuously adjust daily roofing crew schedules, including shift changes, crew assignments, and job site coordination to ensure projects run smoothly.

+ Monitor field crew time and attendance, proactively identifying and resolving discrepancies to maintain accurate records and support payroll and compliance.

+ Support workforce planning and staffing logistics across multiple concurrent projects, aligning crew availability with operational needs.

+ Process a high volume of scheduling updates and operational requests with speed and clear communication between leadership, office staff, and field teams.

+ Coordinate multi-state executive travel, including booking flights, accommodations, transportation, and preparing detailed itineraries.

+ Prepare, submit, and track executive expense reports with a high level of accuracy and timeliness.

+ Serve as a bilingual liaison between executives and Spanish-speaking crews, facilitating clear and professional communication across teams.

+ Provide general HR administrative support, including handling sensitive information with discretion and professionalism.

+ Assist with full-cycle recruiting activities, including sourcing candidates, managing job offers, and supporting compensation discussions.

+ Partner with leaders to understand hiring needs and effectively fill open positions using both active and passive sourcing strategies.

+ Utilize ATS and HRIS systems to maintain accurate candidate and employee data, and support HR processes and reporting.

+ Support onboarding activities to ensure a smooth and welcoming experience for new hires.

+ Provide administrative support to the front office and assist with special projects as needed.

+ Represent HR in a professional, front-facing capacity, building trust and maintaining strong relationships across diverse teams.

+ Communicate clearly and professionally with leadership, office staff, and field teams to support engagement and alignment.

+ Operate as a self-starter, independently managing multiple priorities and deadlines in a dynamic, high-pressure environment.

Essential Skills

+ Minimum of 3+ years of experience in HR administration and/or recruiting.

+ Proficiency in Microsoft Office, including Excel, Word, and Outlook.

+ Experience managing job offers and supporting compensation discussions.

+ Proven ability to partner with leaders to understand hiring needs and successfully fill open positions.

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Experience with both active and passive sourcing strategies to identify and attract talent.

+ Familiarity with Applicant Tracking Systems (ATS) and HRIS systems, with a commitment to data accuracy.

+ Strong attention to detail and ability to maintain accurate records and documentation.

+ Ability to handle sensitive and confidential information with discretion and professionalism.

+ Excellent verbal and written communication skills with the ability to quickly build trust across teams.

+ Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.

+ Comfortable representing HR in a professional, front-facing capacity with employees at all levels.

+ Self-starter who operates independently with minimal supervision.

+ Reliable and accountable with a strong work ethic and follow-through.

+ Calm, solutions-oriented mindset in dynamic, high-pressure situations.

+ Clear and professional communicator across diverse teams, including field and office staff.

Additional

Skills & Qualifications

+ Experience in roofing, construction, manufacturing, or a related industry is preferred.

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Experience with Team Engine or similar recruiting and communication platforms is a plus.

+ Experience working with HR systems such as ATS, HRIS, and platforms like UKG is beneficial.

+ Exposure to human resources, talent acquisition, recruitment, onboarding, and HR support functions.

+ Experience providing administrative support in a busy office environment.

+ Ability to thrive in a fast-paced, high-impact environment where results and consistency are important.

+ Demonstrated ability to take ownership of tasks and contribute to continuous improvement in HR and operations processes.

Work Environment

This role is 100% in-office, working in a fast-paced roofing and construction…