Human Resources Coordinator

• Job Type: Temp to Direct
• Duration: Contract to Di

Location:
Phoenix, AZ (85083)

Employment Type:
Temp to Hire

Compensation: $30-40/hr

Schedule: M-F onsite, 40 hours per week

We are seeking a highly organized and proactive Human Resources & Staffing Coordinator to provide essential support for our talent acquisition and broader HR operations. This role is critical in ensuring a seamless and efficient experience for candidates and contributes to the overall success of our staffing initiatives, with a special focus on supporting our university relations and campus recruitment pipelines.

The ideal candidate will possess exceptional organizational and communication skills, a keen eye for detail, and a strong work ethic.

This is a temporary contract position with the potential for conversion to a permanent role, requiring a full-time, on-site presence.

• Talent Acquisition Support: Support the end-to-end talent acquisition lifecycle, from candidate engagement to onboarding, ensuring a positive experience for all applicants.
• Campus Recruiting & Administrative Support: Provide dedicated logistical and administrative coordination for campus recruitment cycles. This includes scheduling university interview days, coordinating virtual and on-campus career fairs, managing event shipping/collateral, and tracking campus candidate pipelines.
• Campus Resume Parsing & Management: Lead the high-volume review, parsing, and screening of resumes collected from campus career fairs, university job boards (e.g., Handshake), and applicant tracking systems. Ensure accurate and timely data entry and categorization of campus talent.
• Data & System Integrity: Manage and maintain critical HR and recruitment data, utilizing various systems (HRIS/ATS) to track candidate information, support reporting, and ensure absolute data integrity.
• Onboarding & Compliance: Coordinate administrative processes related to employment, including pre-hire background checks, offer letter management, and new hire documentation. Ensure strict compliance with company policies, procedures, and relevant employment laws.
• Operational Assistance: Contribute to the overall operational efficiency of HR programs and initiatives, assisting with data management and process adherence.
• Team Collaboration: Act as a key administrative support resource for the Talent Acquisition and Human Resources departments, handling general inquiries and staffing-related administrative needs.

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

• Education: Bachelor's degree required.
• Experience: 4+ years of administrative experience in a fast-paced environment, preferably within HR, recruitment, or a related university relations/campus recruiting environment.

• Technical Skills: Expert-level proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Proven ability to quickly learn and navigate applicant tracking databases and data entry tools.
• Organizational Skills: Demonstrated strong organizational, time management, and multitasking skills, with a proven ability to meet deadlines in a fast-paced environment with changing priorities.
• Communication: Exceptional written and verbal communication skills, with a highly professional demeanor.
• Attention to Detail: Exceptional attention to detail and a commitment to data accuracy, specifically when handling high volumes of candidate profiles and resumes.
• Confidentiality & Ethics: Proven ability to handle highly confidential information with absolute discretion and integrity.
• Work Style: Ability to work both independently and collaboratively, demonstrating a strong work ethic, reliability, and a flexible, team-oriented approach.
• Experience utilizing HR Information Systems (HRIS) and/or Applicant Tracking Systems (ATS) (e.g., Workday, Success Factors, Taleo).
• Experience with campus-specific recruiting platforms (e.g., Handshake, Simplicity) and automated resume parsing tools.
• Familiarity with federal and state laws and regulations…