HR Specialist

Full-Time | Remote | U.S. Business Hours
Flexibility required for onboarding cycles, payroll timelines, and employee support needs

At Pavago, one of our clients is hiring an HR Specialist to support day-to-day HR operations across the full employee lifecycle.

This is a hands-on HR operations role focused on onboarding, offboarding, HR compliance, payroll coordination, HRIS administration, employee support, and recruitment coordination
.

You’ll work closely with leadership, recruiters, payroll teams, and employees to ensure HR processes are accurate, compliant, organized, and completed on time.

If you’re detail-oriented, people-focused, and experienced with U.S. HR operations, this role is a strong fit.

• Prepare offer letters, onboarding documents, employee packets, and orientation schedules
• Coordinate completion of:
  • I-9 documentation
  • E-Verify
  • Tax forms
  • Direct deposit information
  • Required compliance documentation
• Ensure new hires have a smooth and organized onboarding experience
• Manage offboarding, including access removal, equipment retrieval, documentation, and exit coordination

• Maintain accurate employee records in systems such as:
• BambooHR
• ADP
• Gusto
• Zenefits
• Similar HRIS platforms
• Process employee changes and maintain accurate organizational records
• Track PTO, benefits enrollment, and employee information
• Prepare reports on headcount, turnover, compliance, and other HR metrics
• Maintain organized and audit-ready employee files

• Support payroll preparation and reconciliation
• Validate employee hours, deductions, benefits, and payroll changes
• Coordinate with finance and payroll teams to resolve discrepancies
• Assist employees with benefits-related questions
• Support open enrollment and ongoing benefits administration
• Help ensure payroll information is accurate and submitted on time

• Maintain HR policies, SOPs, and employee documentation
• Support compliance with U.S. employment requirements, including:
  • FMLA
  • FLSA
  • ADA
  • EEOC requirements
  • Multi-state employment regulations
• Maintain accurate compliance records
• Support audits and documentation requests
• Identify opportunities to improve HR processes and workflows

• Serve as a point of contact for employee questions regarding:
  • Payroll
  • Benefits
  • PTO
  • Policies
  • HR processes
• Support employee engagement and performance management workflows
• Coordinate training and required compliance certifications
• Escalate sensitive employee relations matters appropriately

• Post and maintain job openings across Linked In, Indeed, career pages, and other job boards
• Review resumes and support early-stage candidate screening
• Coordinate interviews between candidates and hiring teams
• Maintain professional candidate communication throughout the process
• Support recruiters and hiring managers with hiring administration and documentation

• 2+ years of experience in:
  • Human Resources
  • HR Operations
  • People Operations
  • HR Coordination
• Hands‑on experience with HRIS platforms such as BambooHR, ADP, Gusto, Zenefits, or similar
• Familiarity with U.S. employment and labor compliance
• Experience supporting onboarding and offboarding processes
• Strong organizational and documentation skills
• Proficiency with:
  • Google Workspace
  • Microsoft Office
  • Excel / Google Sheets
  • HR reporting tools
• Strong written and verbal English communication
• High attention to detail and confidentiality

• SHRM-CP, PHR, or related HR certification
• Multi‑state HR or payroll experience
• International HR support experience
• HRIS implementation or optimization experience
• Experience in startups, SaaS, professional services,…