Talent Acquisition Coordinator; short-term

Cognite operates at the forefront of industrial digitalization, building AI and data solutions that solve some of the world’s hardest, highest-impact problems. With unmatched industrial heritage and a comprehensive suite of AI capabilities, including low‑code AI agents, Cognite accelerates the digital transformation to drive operational improvements.

Our moonshot is bold: unlock $100B in customer value by 2035 and redefine how global industry works.

We thrive in challenges. We challenge assumptions. We execute with speed and ownership. If you view obstacles as signals to step forward - not step back - you’ll feel at home here. Join us in this venture where AI and data meet ingenuity, and together, we forge the path to a smarter, more connected industrial future.

We’re looking for a temporary Talent Acquisition Coordinator who doesn’t just “schedule interviews,” but treats coordination, systems, and data as a competitive advantage. You see an ATS as more than a database—you see it as the backbone of how a high‑performing TA team runs, measures, and improves. You are the kind of person who notices patterns in process friction, designs a better way, and then actually implements it.

This is a 90‑day contract role based in Tempe office four days per week with real room to make an impression: you’ll walk into a fast‑growing environment, help level‑up how we use Greenhouse, and leave behind systems, templates, and workflows that scale long after the contract ends. Compensation is $23‑25/hour based on experience.

• Own end‑to‑end interview scheduling for virtual and onsite interviews, ensuring every candidate has a smooth, well‑communicated experience.
• Anticipate conflicts, solve for time zones and busy calendars, and protect interviewers’ time while still moving fast.
• Keep candidates informed at every step with clear, timely communication that reflects Cognite’s standards of excellence.

• Become a power user of Greenhouse: keep candidate records accurate, stages updated, and workflows consistent.
• Champion clean data by enforcing best practices for notes, tags, and activity logging so that reporting and insights are trustworthy.
• Help configure and refine templates, interview plans, and email sequences so the team spends less time clicking and more time assessing talent.

• Map where coordination work gets stuck today (handovers, approvals, reschedules) and propose streamlined workflows.
• Partner with TA and HR to test and implement simple automations (Greenhouse rules, email templates, scheduling tools) that eliminate repetitive manual work.
• Spot patterns in issues—like common bottlenecks or frequent errors—and turn them into documented fixes, checklists, or small process redesigns.

• Raise the bar on how consistently and accurately Greenhouse is used, so TA leaders can actually trust the dashboards they see.
• Free up recruiters’ bandwidth by taking ownership of coordination, while also quietly upgrading the system underneath them.
• Leave behind better workflows, clearer documentation, and a smoother candidate journey than when you arrived.

• Experience in recruiting coordination, HR operations, recruiting or a similar role where you owned scheduling and candidate or stakeholder communication.
• Hands‑on experience with an ATS (Greenhouse is a major plus) and comfort navigating, updating, and learning new features quickly.
• Obsessive attention to detail—dates, times, Zoom links, resume versions, and stages are always right when you touch them.
• A process‑improvement mindset: you naturally ask “Why are we doing it this way?” and you’re excited to try a better approach.
• Strong written and verbal communication skills; you can represent Cognite well with candidates and internal stakeholders.
• Ability to thrive in a fast‑paced, sometimes ambiguous environment, staying calm and organized when things change.

• 401(k) with employer matching
• Com…