Senior IT Software Procurement Analyst

On-site training 3-4 weeks; 4 days/week remote

We are seeking a Senior IT Software Procurement Analyst specializing in Software, SaaS, PaaS, IaaS and IT Services Sourcing. In this role, you will lead commercial transactions, contract negotiations, software license renewals, and supplier governance across a dedicated portfolio of 40–50 key IT vendors.

This position serves as a commercial lead and data-driven analytical expert. You will collaborate closely with internal IT stakeholders, Security, Legal, and Finance teams, leveraging usage metrics and technical input to right-size agreements and eliminate waste. The ideal candidate possesses practical job knowledge in IT sourcing and software evaluation without requiring specialized state procurement backgrounds or formal certifications.

• Sourcing & Commercial Negotiations:
  Lead end-to-end IT procurement initiatives including RFQs, RFPs, and RFIs for software, SaaS, telecommunications, and IT advisory/managed services. Negotiate commercial terms, SLAs, pricing structures, and renewal caps.
• Vendor Portfolio Governance:
  Maintain commercial oversight and manage day-to-day vendor relationships for a portfolio of 40–50 IT and SaaS vendors. Set clear vendor management expectations while partnering with IT for technical operational management.
• Software Asset Management (SAM) & Renewal Analysis:
  Proactively manage the 30/60/90-day software renewal pipeline. Analyze usage data, licensing tiers, and seat utilization—utilizing technical input from IT teams—to optimize software agreements and eliminate duplicate capabilities prior to renewal.
• Cross-Functional Risk & Evaluation:
  Coordinate with Information Security, Legal, and Privacy teams to route software evaluations, SOC 2 reviews, and vendor risk assessments through approval workflows.
• Data-Driven Analysis & AI Tools:
  Utilize data analytics and modern AI-assisted tools to streamline contract reviews, analyze pricing models, evaluate software functionality, and improve pipeline reporting.

• Experience :
  Minimum of 6+ years of progressive, hands-on experience in IT software/SaaS procurement, contract negotiation, and vendor commercial management.
• Functional Sourcing Expertise:
  Demonstrated track record leading software evaluations, competitive solicitations (RFP/RFQ), and complex commercial contract negotiations.
• Software & Licensing Literacy:
  Strong practical knowledge of enterprise software licensing models (e.g., per-user, capacity, consumption-based, and tier-based SaaS/cloud pricing).
• Data & Analytics
  
  Competency:
  
  Advanced proficiency in data-driven financial analysis (TCO/ROI analysis) and modern productivity/AI tools to analyze vendor usage metrics and drive cost optimization.
• Stakeholder
  
  Collaboration:
  
  Proven ability to build strong cross-functional alignment across IT, Legal, Finance, and Security partners.

• Experience bringing commercial and vendor management best practices from either the private or public sector.
• Note:
  
  Professional procurement certifications and pre-existing knowledge of statewide procurement regulations are not required.

• Hybrid (On-site training 3-4 weeks; 4 days/week remote)
• 8:00 AM - 5:00 PM

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.