Intellectual Property Support Professionals

Intellectual Property Support Professionals Two Openings – One Posting

A well-established law firm is seeking experienced Intellectual Property professionals to support its fast-paced IP practice serving both its Phoenix and California offices.

This posting represents two separate positions:

• IP Legal Administrative Assistant (On-site / possible hybrid)

Candidates may apply for one or both roles.

Location:

On-site (possible hybrid)

Support attorneys, patent agents, and paralegals in a fast-paced Intellectual Property practice.

• Prepare, proofread, and file patent and trademark documents with the United States Patent and Trademark Office and foreign IP offices
• Manage IP calendars and critical filing and renewal deadlines
• Maintain electronic case files and IP docketing systems
• Coordinate attorney schedules and client communications
• Process billing, time entries, and provide general administrative support

• 4+ years of legal administrative experience;
  Arizona and California IP experience preferred
• Familiarity with USPTO systems, PCT filings, and foreign IP procedures a plus
• Strong organizational skills, attention to detail, and ability to manage deadlines
• Proficiency in Microsoft Office and legal/IP docketing software

Location:

Remote

This role is critical in managing and maintaining accurate records for intellectual property matters, ensuring deadlines and legal requirements are met while supporting attorneys, paralegals, and staff.

• Review and process incoming foreign patent correspondence (emails, mail, packages) to identify and record deadlines
• Maintain and update docket records using IP docketing software (e.g., CPI or equivalent)
• Assign deadlines and response times for foreign patents, ensuring compliance with legal requirements
• Monitor deadlines and generate weekly reports for attorneys and paralegals
• Process lateral attorney and client file transfers while maintaining docket accuracy
• Create and update process documentation and training materials related to docketing procedures
• Collaborate with attorneys and staff to streamline workflows and ensure smooth operations

• Minimum 5 years of experience in foreign patent docketing or related IP legal support roles
• Strong background in Intellectual Property law and procedures
• Proficiency with docketing software and familiarity with foreign IP laws and deadlines
• Exceptional organizational and time management skills
• High attention to detail and accuracy in handling large volumes of data
• Excellent written and verbal communication skills

• $70,000 – $75,000, DOE

This posting includes two separate openings:

• IP Legal Administrative Assistant (on-site / possible hybrid)

Please indicate in your application which position you are applying for.