Sr. Facilities Coordinator

Role Summary

Sr. Facilities Coordinator ensures efficient, reliable, and compliant operation of hard and soft facility services across the organization. Oversees facility and equipment maintenance and manages essential soft services such as janitorial, landscaping, security, and other support functions to maintain a safe, clean, and well-functioning environment. Serves as central scheduler and planner for preventive and corrective maintenance, aligning vendor availability with operational needs and minimizing disruptions.

Manages service-level agreements, budgets, and vendor performance to deliver cost-effective, high-quality service.

• Coordinate, schedule, and monitor soft services including janitorial, landscaping, pest control, food services, and other support functions to ensure consistent regulated compliance with service-level agreements (SLAs), organizational standards, and operational requirements.
• Serve as the facilities scheduler and planner by developing, maintaining, and optimizing preventive and corrective maintenance schedules for facilities and equipment, ensuring timely execution while minimizing operational disruptions.
• Assist in the development, tracking, and management of facilities budgets by monitoring expenditures, approving completed services in Oracle, and implementing effective cost-control measures to support financial objectives.
• Oversee vendor and contractor performance to ensure adherence to quality standards, safety protocols, and applicable regulatory and compliance requirements.
• Establish, review, enforce, and continuously improve SLAs for all outsourced services, ensuring performance benchmarks, response times, and service delivery expectations are consistently met.
• Monitor and manage work order progress by tracking maintenance activities from initiation through completion, ensuring accurate documentation, efficient execution, and timely resolution of delays or issues.
• Maintain comprehensive and up-to-date maintenance records, including work orders, equipment histories, and parts usage, to support audits, reporting, and long-term asset planning.
• Manage contracts and vendor engagements by obtaining competitive quotes, negotiating service-level agreements, and securing favorable terms. Coordinate closely with onsite procurement and facilities management teams to ensure contract compliance, proper execution, and timely renewals.

• Required: High School diploma or GED
• Required: 7+ years of experience as a maintenance planner/scheduler working within an industrial maintenance complex, manufacturing/distribution industries, or related field
• Required: Subject matter expert (SME) level knowledge of CMMS use
• Required: 7+ year(s) implementing service agreements, requisition creation and management, and procurement and financial tasks
• Required: Proficiency in planning, scheduling, budgeting, risk management, and resource allocation; strong organizational skills and ability to build collaborative relationships with internal customers and external vendors
• Required: Proficient in Microsoft Office Suite, specifically Word, Excel, Outlook, and general working knowledge of Internet for business use
• Preferred: Bachelor of Science (B.S.) Degree in Operations Management or a Business discipline
• Preferred: Six Sigma Green Belt or higher
• Preferred: 10+ years experience as a maintenance planner and vendor management

• Must possess ability to sit, stand, and/or work at a computer for long periods of time.
• May have exposure to blood-borne pathogens, extreme temperatures, high noise levels, fumes and bio-hazardous material/chemical including formalin in the lab environment.
• Must possess ability to perform repetitive motion.
• Ability to lift up to 30 pounds.

• All job specific, safety, and compliance training are assigned based on the job functions associated with this employee.

• This position requires periodic travel and some evenings, weekends and/or holidays.
• Job may require after-hours response to emergency issues.
• Periodically scheduled on-call may require after-hours response for technical emergencies not explicitly related to assigned job responsibilities.
• At times may be required to work weekends/holidays.