Procurement Supervisor

DEPT OF HEALTH SERVICES Mission Statement

The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level.

We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $300.00 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans.

Address: 150 N 18th Ave, Phoenix, AZ 85007

Salary: $88,000

Grade: 23

In accordance with the procurement authority delegated by the Chief Procurement Officer (CPO), and the Arizona Procurement Code, under general guidance from the Procurement Manager, the Procurement Supervisor oversees and directs the procurement operations. The Procurement Supervisor provides guidance and oversight to the Senior Procurement Specialists and Procurement Specialists, assists in scope of work and specifications development, preparation and administration of Request for Proposal (RFP) Invitation for Bid (IFB), Request for Quote (RFQ), Request for Grant Applications (RFGA) and provides oversight and guidance in all procurement processes.

Reviews and approves various agreement types prepared by direct reports:
Intergovernmental Agreements, Inter‑agency Service Agreements, Competition Impracticable and Memorandum of Understanding, as needed while ensuring State and Federal statutes and rules are followed. The Procurement Supervisor provides training and mentoring to direct reports; and identifies areas for improvement and implements recommendations for a more effective organization.

Provides direct supervision, oversight, and guidance to direct reports with development and issuing formal and informal solicitations, evaluation of proposals, negotiations and recommends contracts for award; reviews and executed direct contracts, reviews IGAs and ISAs; interprets contract terms and conditions. Drafts CPO’s decision regarding protests and agency report to appeals. Mentors procurement staff and collaborates with Procurement Manager to identify and conduct training for colleagues at all levels within the organization.

Track department metrics and performance. Develop continuous improvement plans. Lead special projects to completion according to assigned milestone deadlines. Acts as Procurement Manager in absence of the Procurement Manager. Assist direct reports in compiling contract status reports, evaluation of contractor performance or quality of services, in‑depth research and investigations of alleged contract violations and assist with their resolution. Assist direct reports in development and writing non‑compliance action plans.

Evaluate appropriateness of contract or agreement remedies in the light of a specific situation and act as liaison between contractor and Division staff. Audit and substantiate contractor’s cost data, identify cost items for proper charging to the contract. Provide direct supervision, oversight, and guidance to direct reports in negotiating contract or agreement terms to minimize performance risk. Audit contracts to identify process strengths and weaknesses and areas of non‑compliance with regulations and policies.

Consult with Attorney General’s office in clarification of legal issues and the approval of contract language. Other duties as assigned as related to the position.

Knowledge of:

• Procurement practices related to organizations specializing in public health.
• Federal and State laws and statutes governing procurement, budgeting, and contractual agreements.
• Government procurement and source selection methodologies.
• Contract formation and administration.
• Centralized and cooperative procurement…