Marketing and Proposal Coordinator​/Eastern Time

Marketing and Proposal Coordinator - Central/Eastern Time Preferred

SWCA seeks an experienced Marketing and Proposal Coordinator to join our Marketing and Pursuit Resources team to support our Midwest/Northeast sub-region (seven offices throughout the Northern Midwest and Northeastern States in the U.S.). The Marketing and Pursuit Resources team provides our local operations teams with marketing, business development, and pursuit/proposal support. The Midwest/Northeast Marketing and Proposal Coordinator (HR Title = Marketing Coordinator) will play a key role in leading pursuit development and supporting business development activities to sell our services to our clients across multiple industries.

Our ideal candidate will thrive in an environment with tight deadlines and changing needs while ensuring a best‑in‑class product.

This is a full‑time, regular (with benefits), salaried position. It is preferred that this individual live near one of our Midwest/Northeast offices (Chicago, Pittsburgh, Philadelphia, Boston, Amherst or Portland, ME), and potentially work in a hybrid capacity. However, for highly qualified candidates, we will consider remote (distributed) locations within the Midwest/Northeast subregion. The successful candidate must possess the ability to travel to offices for occasional on‑site collaboration.

This position requires occasional overtime, including working evenings and/or weekends as necessary to fulfill position responsibilities.

Final date to receive applications: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once sufficient individuals are identified we may close the application process without prior notice.

To be considered for the position, a cover letter must accompany your resume.

• Serve as a “go‑to” resource for technical staff for marketing information, guidance, and support.
• Participate in strategic planning for pursuits, proposals, marketing, and business development efforts, including leading internal teams through the pursuit/proposal development process, facilitating capture‑planning activities, and coordinating business development activities (meetings, research, events & conferences).
• Write non‑technical content for pursuits/proposals and marketing materials.
• Participate in preparations for interviews and client presentations.
• Work with and mentor regional marketing specialists, monitoring opportunities for distribution to team members and managing and maintaining relevant content in SWCA’s marketing database, Deltek Vision.

Required

• A Bachelor’s Degree in Journalism, Communications, Business, Marketing, or a related technical discipline, or an equivalent combination of education and relevant experience.
• At least five (5) years of experience with the proposal development process.
• Proficiency with Microsoft Office, including formatting in MS Word.
• Proficiency with Adobe Creative Suite.
• Excellent attention to detail.
• Exceptional planning, organizational, proofreading, writing and formatting skills.
• Strong communication proficiency (verbal, written, and presentation).
• Ability to lead processes and work with multiple colleagues who have diverse interpersonal styles.
• Ability to multitask and work with minimal supervision on multiple projects with fast‑paced deadlines.

Preferred

• Prior experience working within the A/E/C industry or environmental consulting.
• Prior experience collaborating with Business Development teams to pre‑position and conduct capture‑planning for must‑win efforts.

This position may require occasional overtime including working evenings and/or weekends as necessary to meet submission deadlines.

SWCA is a growing employee‑owned firm. We offer competitive wages and benefits, a 100% employee stock ownership plan, and a culture focused on sustainability, collaboration and continuous learning.

SWCA is an Equal Opportunity Employer and encourages women, minorities, individuals with disabilities, and veterans to apply.